Senior Payroll Coordinator

Senior Payroll Coordinator at Arcwood Environmental

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Location: Corporate Office – Indianapolis, Indiana

Arcwood Environmental is a pioneer in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we have been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana, we have a dedicated team of 2,000+ employees across the United States, providing innovative and compliant solutions to thousands of clients in diverse industries.

• Impactful Work:
  Be part of a team that makes a real difference, managing hazardous waste, emergency response, onsite support, and technical solutions.
• Growth Opportunities:
  Continuous learning and growth beyond job titles.
• Safety First:
  Culture of safety with the mantra “Safe and Compliant, Always.”
• Collaborative Environment:
  Supportive and dynamic team where ideas and efforts are recognized.

We foster an inclusive and innovative workplace where every employee can thrive.

To be the most trusted partner in the environmental services industry, delivering agile, sustainable, and innovative solutions.

Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities and reach.

As a Senior Payroll Coordinator you will serve as a payroll compliance subject matter expert, supporting a complex, multi‑state workforce across acquired and legacy entities. This role exercises independent judgment in interpreting payroll laws, resolving complex payroll matters, configuring payroll systems (UKG Pro), and advising internal stakeholders.

• Prioritizes health and safety by adhering to policies and maintaining safe practices.
• Interprets and applies Federal, State, and Local payroll tax and wage‑and‑hour laws.
• Resolves complex, non‑routine payroll scenarios including retroactive and off‑cycle payments.
• Advises HR, Finance, and leadership on payroll compliance risks.
• Monitors regulatory changes, assesses business impacts, and leads payroll audits and agency inquiries.
• Maintains payroll system (UKG Pro) ownership by configuring earnings, deductions, tax setups, and payroll controls.
• Leads testing and validation of payroll system updates.
• Partners with HRIS, IT, and vendors regarding identified system issues.
• Oversees payroll processing for accuracy and compliance, reviews payroll results and exception reports.
• Approves payroll adjustments and off‑cycle payments.
• Conducts audits on multi‑state payroll reconciliation and reporting.
• Improves payroll processes to support growth and acquisitions; supports payroll integration for acquired entities.
• Develops and maintains payroll standard operating procedures (SOPs) and internal controls.
• Identifies compliance and financial risks and implements mitigation plans.
• Trains HR partners and Payroll staff on payroll processes and serves as a functional lead for payroll initiatives.
• Reviews payroll work performed by others for compliance.
• Takes on additional duties as assigned to support the team and organization.

• High school diploma or equivalent (required).
• Certified Payroll Professional or Fundamental Payroll Certification (preferred).

• 5+ years of progressive payroll experience (required).
• Experience with and advanced knowledge of payroll compliance practices (required).
• Demonstrated experience exercising independent judgment on complex payroll matters (required).
• Experience working within a growing or acquisitive organization (required).
• Experience working with UKG Pro Payroll and Time (preferred).
• Audit, acquisition, or payroll implementation experience (preferred).

• Advanced knowledge of payroll systems and processes.
• Solid computer skills, including advanced proficiency in Microsoft Excel and use of pivot tables, charts, and advanced filtering.
• Detail‑oriented with strong organizational skills.
• Excellent interpersonal skills to effectively communicate with internal and external stakeholders.
• Regular and predictable attendance to perform the functions of this role.

Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans; flexible spending or health savings accounts; employee and dependent life insurance; short‑ and long‑term disability; a 401(k) savings plan with 7% company match; and tuition reimbursement.

Equal Opportunity Employer – Veterans & Disabilities.

A post‑offer drug screen and background check will be required.