Administrative Assistant

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

The Adjutant General’s Office (AGO) provides a dynamic workplace while serving the Indiana National Guard at its various facilities throughout the state. AGO’s programs and projects offer exciting opportunities for professionals in many fields - from maintenance repair to cadre to civil engineers - looking to begin or advance their careers. AGO offers a competitive compensation and benefits package, as well as an outstanding work/life balance.

AGO offers agency specific benefits, such as an opportunity to work an alternative work schedule, a spot bonus program to reward hardworking employees, and a chance to work with military and federal partners.

You will be responsible for assisting the State Director, Site Commander, and the Executive Officer in the execution of their duties at Mustatatuck Urban Training Center. This includes performing data collection, analysis, and presentation. You must be able to obtain and maintain a favorable NACI clearance for access to the Federal network. Muscatatuck Urban Training Center is a simulated urban warfare training environment.

You may be expected to participate as a component of the simulated urban warfare, terrorist or homeland security training operations.

The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.

The essential functions of this role are as follows:

• Provides advanced administrative support to an agency, department, or facility.
• Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
• Administers staff functions in support of program area.
• Aids program administrator in applying agency or department policies and procedures.
• Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
• Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of theories, principles, and practices of administrative management.
• Working knowledge of state governmental administrative structure.
• Working knowledge of assigned program area.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to coordinate and motivate professional and support personnel.
• Ability to communicate, both orally and verbally, with diverse public.
• Attention to detail and proofreading skills.
• Ability to establish cooperative work relationships.
• Ability to analyze, update and write procedures and policies.

A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

This role may be utilized in a supervisory capacity based on agency needs.

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program:
  Complete wellness activities to earn gift card rewards
• Health savings…