Controller, Finance & Banking, Financial Manager

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Family & Social Services Administration (FSSA):

The Division of Mental Health and Addiction within the Family and Social Services Administration (FSSA) sets care standards for the provision of mental health and addiction services to Hoosiers. DMHA is committed to ensuring that clients have access to quality services that promote individual, family and community resiliency and recovery.

The division also certifies all community mental health centers and addiction treatment services providers. DMHA operates six psychiatric hospitals (Neuro Diagnostic Institute, Evansville Psychiatric Children’s Center, Evansville State Hospital, Logansport State Hospital, Madison State Hospital and Richmond State Hospital). DMHA provides funding support for mental health and addiction services to target populations with financial need and administers federal funds earmarked for substance abuse prevention projects.

The Controller for the FSSA's Division of Mental Health and Addiction (DMHA) is involved in a variety of executive duties that require discretion in the interpretation, application, and execution of agency and department policies and programs. You will monitor the division's multi-million dollar budget by ensuring compliance with the spending plans, providing financial analysis and recommendations for new initiatives and policies, and ensuring expenditures are properly tracked and reflected in accounting records.

All activities must comply with Federal and State regulations. This role serves the DMHA Central Office and does not include the State Hospitals.

Salary Statement:

The salary for this position traditionally starts at $75,010.00 but may be commensurate with education or work experience.

The essential elements of the job duties:

• Oversee the accounting management of federal and state accounts.
• Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
• Review and analyze monthly financial statements for each division and account and advise the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
• Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
• Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
• Develop policies and procedures for general accounting and bookkeeping functions.
• Ensure the agency’s financial management system reconciles with the Auditor's records monthly.
• Certify the accuracy of the agency’s financial records and accounts.
• Control the flow of appropriated funds for all accounts within the agency.
• Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.
• Monitor cash management procedures and ensure federal funds are drawn down as necessary and prepare or review corresponding reports of collection.
• Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations, and various governmental accounting manuals.
• Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensure adequate supporting documentation is provided.
• Reconcile complex discrepancies between accounts.
• Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are obligated and de-obligated within specific time frames.
• Recruit, select, onboard, and…