Assistant Controller

Role and Responsibilities

Reporting to the Controller, the PSOE Assistant Controller provides support to the organization with a shared emphasis on accounts payable processing, recording of deposits, grants management, and reconciliation of credit card activity. The Assistant Controller should be prepared to review the work of the accounting staff before it is passed on to the Controller. The Assistant Controller will have primary responsibility for reviewing work papers and other supporting statements.

The role should include but is not limited to the points above.

• Prepare and review incoming invoices and deposits for accuracy and completeness.
• Participate in the month-end close process, including journal entry preparation, reconciliations, and variance analysis.
• Work closely with other departments to gather necessary information for financial reporting.
• Review and create payment vouchers and code invoices to appropriate school/department, grant, and general accounts accurately and efficiently to ensure that payables are paid timely.
• Prepare and oversee the Organization’s credit card expenses: code credit card charges to proper grant and general ledger account, collect invoices/receipts from cardholders, and reconcile credit card expenditures monthly.
• Collaborate with other members of the Finance team to ensure the successful execution of the grant process.
• Lead and/or participate in monthly budget meetings with school principals.
• Review accounting data for accuracy and compliance with SBOA. Reconcile accounts to detail. Determine required general ledger entries.
• Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring a smooth completion of work responsibilities.
• Assist the Controller in providing training and other related tasks to the rest of the team while providing additional administrative support when needed.
• Seek out ways to improve financial processes. Demonstrate a desire to improve quality, speed, and efficiency.
• Prepare work papers and provide information that supports the annual financial audit.
• Delegate tasks to accounting staff as directed by the Controller.
• Mentor and develop accounting staff.

The Assistant Controller will be thoroughly committed to the PSOE mission. All candidates should have proven full-cycle accounting experience. Concrete demonstrable experience and other qualifications include:

• Bachelor's degree in Accounting, Finance, or related field; CPA designation preferred.
• At least 5 years of progressive experience in accounting and financial reporting.
• Strong knowledge of GAAP and financial principles.
• Experience with financial systems and proficiency in Microsoft Excel.
• Excellent analytical and problem‑solving skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a collaborative team.
• Must be a high‑capacity individual to meet the dynamic demands of the position.
• Ability to interpret complex grant funding requirements, submissions, and budget projections.
• Possess good knowledge of planning and strategizing financial and budgeting issues.
• Strong command over written and verbal communication.
• Advanced knowledge of GAAP.
• Ability to produce, interpret, and analyze financial statements.
• Oracle Net Suite and Quick Books experience is highly preferred.
• Ability to work in a task‑driven environment.
• Exceptional attention to accuracy and detail.
• Excellent organizational and proactive problem‑solving skills.
• Active listening skills and with ability to follow‑through tasks at hand.
• Must be a team player with the ability to work independently.
• Ability to work in a hybrid‑remote environment.

Working Conditions and

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand;…