Assistant Program Manager - Youth Education & Well

The American Legion’s commitment to children in need spans to the organization’s earliest years, and its foundational principle of ensuring “square deal for every child” which has given rise to many opportunities. This position plays a key role in advancing that mission by promoting youth education, well‑being, and scholarship opportunities.

The primary responsibility of this position is to support the Youth Program Managers of Youth Education and Youth Well‑Being, and to be prepared to assume the roles and responsibilities in the program manager’s extended absence. This role requires strong leadership, administrative accuracy, and financial acumen. This position involves a detailed understanding of youth education, youth well‑being programs, scholarship and grant administration, investigatory research, and concern for the health, welfare, and education of America’s youth.

• Assist in maintaining a working knowledge of the day‑to‑day program administration and standard operating procedures for the range of American Legion youth scholarships, child well‑being foundation (CWF), veterans & children foundation (VCF), and other collateral responsibilities assigned to respective program managers.
• Administer American Legion Youth scholarships
  • Grade applications by reviewing and validating submitted documentation.
  • Liaise with scholarship applicants, recipients, and families as required to assist.
  • Maintain records of scholarships and other relevant information.
• Handle initial intake and review of all grant applications for financial assistance, working with departments and investigators to ensure completeness and accuracy in ascertaining financial need and developing an executive summary for review by leadership.
• Reviews and tracks all approved CWF grant applications, ensuring compliance with the grant guidelines.
• Liaise with departments and their chairman for children & youth and education and scholarships, including Legion Family members.
• Serves as staff liaison to the Citizenship and Naturalization Subcommittee, or other subcommittees as may be assigned by the director, with the following duties:
  • Developing meeting agenda.
  • Conducting room set‑up to include audio/video, U.S. and POW/MIA flags.
  • Taking meeting minutes and assisting the chairman in written and oral reports to the Americanism Commission.
  • Performing other tasks as required by the chairman or members of the subcommittee.
• Coordinate requests for Scouting certificates and Square Knot scouting awards at the direction of the program manager‑Youth Education.
• Assist with maintaining multiple donor recognition and award programs for the American Legion Child Well‑Being Foundation and Veterans & Children Foundation.
• Works with Media & Communications, the Office of Fund Developing, Finance, and other divisions to ensure accurate reporting and grant/scholarship distribution and deadlines are met.
• Responsible for order, tracking, and shipment of all inventory‑controlled products.
• Assist in developing, researching, and reviewing standard operating procedures (SOPs), annual reports, newsletters, printed literature, and websites.
• Assist with planning, preparing, and coordinating meetings at the national level, including training at the Children & Youth segment of the National Americanism Conference (NAC) and exhibition booths at the national convention.
• Assist program managers with budget tracking, annual budget planning, and administration.
• Other duties as assigned by the Director, Americanism Division.

Four‑year degree or knowledge of specialized principles or techniques equivalent to those that would normally be obtained through a formal four‑year college/university academic program; or in‑depth specialized training directly related to the type of work to be performed.

• Eligibility for membership in The American Legion is highly desired but not required; eligibility for membership in the Sons of The American Legion and/or American Legion Auxiliary is also favorable.
• Two years’ experience in administrative work with a nonprofit organization or youth programs…