Program Manager - Environmental Management Institute; EMI

Job Title: Program Manager, Environmental Management Institute (EMI)

Location: Lawrence campus

Job Type: Full-time

Classification: E-1

Salary Range: $47,500 - $55,000 (Based on qualifications & experience)

Reports To: Executive Director

Supervision Given: Adjunct faculty and training providers.

We are an open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”

• Empathy:
  We stand with our students, partners, and communities.
• Integrity:
  We treat all with dignity and respect.
• Accountability:
  We deliver on our commitments.
• Agility:
  We innovate, iterate, and transform.
• Connectivity:
  We connect with partners to strengthen communities and ensure student success for all.

The Project Manager for EMI supports the successful development, coordination, and execution of workforce skills training programs for a wide range of public health and safety trainings crucial for Indiana. Role ensures that all programmatic and operational elements are implemented effectively, on time and within budget. The ideal candidate excels in organization, communication, and customer service, and thrives in a fast-paced, collaborative environment.

• Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy in recordkeeping.
• Proficiency in Microsoft Office Suite. Proficiency in Workday a plus.
• Experience with Salesforce or a PMP a plus. Experience coordinating logistics and events.
• Ability to work independently and collaboratively within cross-functional teams.
• Professional demeanor and commitment to customer service.

The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

• Assist in the design, development, and delivery of skills training programs in collaboration with subject matter experts.
• Identify, recruit, and help manage qualified faculty and trainers.
• Coordinate class schedules, training logistics, and classroom assignments.
• Build and maintain classes in the learning management system.

• Set up and track project timelines, milestones, deliverables, and tasks.
• Maintain detailed project documentation and ensure timely updates and reporting.
• Track and report performance metrics and outcomes related to assigned training program to Executive Director, Workforce Training and Employer Engagement.

• Procure materials and supplies needed for training programs and special events.
• Prepare class materials including handouts, presentations, and supplies in advance.
• Monitor inventory and maintain organized records or purchases.
• Coordinate venue, catering, materials, signage, and student or instructor communication as needed.

• Prepare and submit billing information for contracts, grant reports and vendors.
• Track and reconcile budgets for individual projects and contracts.
• Report to different state agencies necessary compliance data including when training is scheduled to run.
• Manage grants and meeting reporting deadlines for timely performance data.
• Maintain accurate and timely records of expenditures, contracts and agreements.

• Respond to inquiries from students, faculty, and stakeholders in a timely and professional manner.
• Provide consistent and exceptional customer service throughout all stages of program delivery.
• Ensure a welcoming and supportive environment for participants and partners.

• Associates degree required. Bachelor’s degree preferred. (Candidates with significant experience and pursuing an…