Procurement & Contracts Specialist

Overview

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you’ll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Bring your biggest and boldest ideas to life as an employee of the IEDC. We are a fast-paced and forward-thinking team charged with pursuing economic development opportunities for current and future Hoosiers in our state and around the world. Our culture embodies the spirit of being bold and working collaboratively to create the economy of the future.

The IEDC is organized as a public private partnership led by the Secretary of Commerce and governed by a board chaired by the Governor of Indiana.

The Indiana Economic Development Corporation has been recognized as one of the 2023, 2024, and 2025 Top Workplaces by Indianapolis Star.

The Procurement and Contracts Specialist leads IEDC’s procurement operations and contract administration processes within the Finance function. This role is responsible for ensuring compliance purchasing, accurate financial execution, and disciplined contract lifecycle management.

This position serves as a central control point for procurement activity, supports internal control objectives, and plays a key part in strengthening procurement governance, which enables the Finance department to support consistent, transparent procurement practices across the agency.

Salary Statement
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The salary range for this position is $63,787 - $68,000 commensurate with education or work experience.

A Day in the Life:

Essential Functions:

Procurement & Contract Management

• Serve as a primary point of contact and subject-matter resource for agency staff, vendors, and stakeholders regarding procurement and contract management activities.
• Ensure procurement activities comply with agency policy and established internal controls.
• Create, process, and track requisitions and purchase orders with appropriate documentation and approvals.
• Review unliquidated PO reports routinely and coordinate encumbrance adjustments as needed.
• Work closely with Finance on spending plans, forecasts, and budget alignment.
• Manage contract workflows in Ironclad following legal review and approval, including routing, execution, and contract record maintenance.
• Track all contracts and MOUs to ensure uninterrupted business operations and accurate records.
• Oversee subscriptions and licenses for the organization.
• Monitor open purchase orders and reconcile discrepancies with Finance.
• Audit vendor invoices against contract terms and purchasing to ensure compliance.

Reporting & Reconciliation

• Support monthly and ad hoc procurement-related reconciliations in coordination with the Finance team.
• Generate individualized reports including but not limited to procurement, contract utilization, and purchasing reports for departments and leadership.
• Track statutory and policy-based reporting requirements and support timely compliance.
• Reconcile contract utilization reports and purchasing activity and communicate any discrepancies or risks to Finance leadership.
• Investigate and resolve procurement, system, and vendor discrepancies in coordination with Finance and other internal stakeholders.

General Duties

• Participate in the creation, documentation, and maintenance of procurement-related standard operating procedures.
• Analyze procurement and contract issues, exercise sound judgment in resolving routine matters, and escalate complex or high-risk issues as appropriate.
• Develop and analyze procurement and contract management data to identify trends, access performance, and recommend process improvements that strengthen efficiency, compliance, and internal controls.
• Support continuous improvement of procurement processes to strengthen consistency, transparency, and internal controls.
• Engage in training to remain current on procurement practices, technologies, and statutory requirements.
• Serve as a resource to internal departments and external vendors on procurement processes and expectations.
• Demonstrate flexibility and teamwork by assisting with tasks outside of regular duties.
• Demonstrate professionalism, discretion, and sound judgment when working with sensitive financial and contractual information.
• Other duties as assigned.

What You ll Need for Success
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Qualifications:

Education:

• Bachelor’s degree in accounting, finance, or a related field preferred.
• Any combination of education and/or demonstrated experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position

Experience:

• At least 5 years of experience in finance or related work experience required
• At least 3 years of experience in State government or large enterprise required

Knowledge of:

• Deep understanding of state procurement…