Sales Administrator

Job Summary

Responsible for supporting the Sales Manager with general sales operations activities.

• Support the Sales Manager with general sales operations activities.
• Provide administrative sales support in coordination with operations, services, procurement, and finance.
• Assist with process improvement messaging and management.
• Support sales communications and planning, including content creation and distribution.
• Assist with market data research as needed.
• Coordinate with training to ensure new hire training.
• Assist the SVP with special projects and assignments by executive leadership.
• Coordinate meeting schedules between sales leadership, the SVP of Sales, and customers.
• Assist sales leadership with strategic initiatives.
• Assist in coordinating and planning events for all sales meetings.
• Ensure seller compensation plans, commissions, and bonus tracking are in place.
• Distribute sales and reporting metrics, including FP&A and Sales Ops reports, LORP tracking and RFP response data, state contract quarterly reports, and service renewals.
• Process and distribute incoming and outgoing mail.
• Assist Account Managers with sales paperwork, proposals, and bids.
• Register new vendors, set up jobs and submissions.
• Research and contact vendors for part numbers, pricing, and compatibility.
• Provide various administrative support, such as tracking shipments, submitting RMAs, compiling equipment lists for service renewals, requesting certificates of insurance/bonds, and compiling proposal logs.
• Answer and route incoming phone calls.

Other duties assigned as needed.

• Ability to balance multiple tasks with changing priorities.
• Ability to work and think independently, ensuring deadlines are met.
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion.
• Excellent attention to detail.
• Clear and professional communication skills (written and oral) both internally and externally.
• Effective communication and interaction with employees, clients, and colleagues, and ability to work effectively with all levels of the organization.
• Demonstrated customer service focus and client communication skills.
• Ability to handle sensitive and confidential information.

• Minimum of a high school diploma or equivalent.
• Minimum 2-4 years of experience with office administrative functions preferred.
• Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Power point).

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment.

This position does not have any direct reports.

AVI-SPL reserves the right to alter work hours and work location as deemed necessary.

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected VEVRAA Federal Contractor.

Entry level

Full-time

Sales and Business Development

IT Services and IT Consulting