People & Culture Assistant; Part-Time

Description

Location
:
Indianapolis, IN
Part-Time
: 20-25 hours per week

Prolific is the growth firm. We accelerate growth for visionary brands by combining consulting, marketing, and capital into one partnership. Prolific's portfolio, powered by growth experts across eight offices, has transformed 200+ organizations globally. This impact has earned us eight consecutive spots on the Inc. 5000. Prolific is the parent company to JDA Worldwide, Conquer, Chernoff Newman.

We’re prolific because of our people. We respect one another, put relationships first, and never back down from a challenge. This culture is the engine that powers our award-winning results and keeps us going in the face of adversity. Our employees aren’t just employees; they’re growth partners—invested in our mission to create lasting impact for our clients.

Prolific is seeking a friendly, reliable, and highly organized People & Culture Assistant to serve as the welcoming face of our Downtown Indianapolis office while supporting day-to-day operations. This part-time position is tentatively scheduled for Mondays, Tuesdays, and Thursdays and plays a key role on our People & Culture Team.

The ideal candidate is motivated, detail-oriented, and passionate about creating positive, seamless experiences for employees and guests alike. We’re looking for someone with a strong hospitality mindset, a proactive approach to problem-solving, and an eye for process improvement. If you’re upbeat, dependable, and excited to contribute to a collaborative and positive company culture, we’d love to hear from you!

• Manage office grocery purchasing and inventory, including monthly bulk orders (Sam’s Club or Costco) and smaller grocery orders as needed
• Ensure office drink stations are fully stocked and operational, including the cold brew machine and 5-gallon water deliveries through Primo Water
• Oversee Pub restocking to ensure the office is always guest-ready, including drink fridges, coffee supplies, snacks, paper goods, and plastic utensils
• Maintain office and print shop supplies (paper, toner, etc.), ensuring adequate inventory and organization
• Coordinate and order weekly office lunches on Tuesdays
• Manage reporting for office-related expenses
• Provide meeting coordination and support to the team as needed
• Lead the planning, coordination, and execution of company-wide events and engagement activities, such as parties, holiday events, and community engagement activities.
• Serve as the primary point of contact for building management, including: key fobs, maintenance requests, and parking validations
• Main point of contact for employee parking, providing updates to the Wabash Garage as needed.
• Submit guest welcome screens; greet visitors and provide office tours when requested
• Maintain organization and inventory of office supply closets and storage areas
• Coordinate outgoing shipments from the office via USPS, prepping shipping labels as needed.
• Assist with client and employee Christmas gifting, including gift research, quantity planning, address collection, and shipping coordination.
• Manage employee birthday recognition, including posting birthday messages in Slack and sending cards to employees

This job description is not an exhaustive list of responsibilities that may be expected in this role.

• High school diploma or equivalent required, prefer experience in an administrative support role such as receptionist or front desk role in an office environment
• Strong customer service and interpersonal skills
• Excellent organizational skills with strong attention to detail and time management
• Professional written and verbal communication skills
• Positive attitude with a willingness to learn and contribute to team goals
• Ability to work productively with minimal supervision and follow tasks through completion
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Word, Excel, PowerPoint, and basic web navigation
• Ability to adapt to change and manage shifting priorities effectively

The physical demands described here are representative of those that must be met by an employee to…