Office Administrator​/Administrative Coordinator

Address 951 Western Dr, Indianapolis, IN 46241, USA

Compensation $22.00 - $25.00/hour

Job Description

Job Title
:
Office Administrator / Administrative Coordinator
Company Name: Glenmark Construction Co., Inc.
Pay Range: $22 – $25+ per hour (based on experience)
Industry: Commercial Drywall Construction
Location: Indianapolis, IN

Glenmark Construction Co., Inc. is seeking a highly organized and bilingual Office Administrator / Administrative Coordinator to support daily business operations at our Indianapolis office. This full-time role is essential to keeping our workforce, compliance, and financial processes running smoothly.

You will serve as a central communication hub between management, field employees, and subcontractors—ensuring accurate documentation, regulatory compliance, and efficient workflow across departments. This position requires fluency in both English and Spanish to effectively support our diverse workforce.

Founded in 1983, Glenmark Construction Co., Inc. is a family-owned leader in commercial drywall construction throughout Central Indiana. Our reputation is built on quality craftsmanship, fair pricing, and a strong commitment to safety. We foster a respectful, team-oriented culture where employees are supported, empowered, and given opportunities to grow. At Glenmark, our office team plays a critical role in supporting the field and driving operational excellence.

Track and manage employee jobsite assignments and daily work locations

Maintain and oversee the company vacation and time-off calendar

Monitor, document, and report employee attendance records and attendance percentages

Coordinate and track annual employee drug screening requirements

Prepare and maintain employee personnel files in accordance with company and state regulations

Prepare and process all new-hire onboarding documentation

Complete Indiana State New Hire Reporting and E-Verify verification

Draft and manage employee disciplinary documentation, including warning notices and termination letters

Coordinate and manage Workers’ Compensation claims

Process and manage Indiana Unemployment claims and related documentation

Ensure compliance with federal, state, and company employment regulations

Enter, process, and manage incoming invoices and purchase orders

Assist with subcontractor payment processing and preparation for direct deposit

Maintain organized and accurate financial and administrative records

Support the company controller as needed

Provide general clerical and administrative support to the management team

Schedule appointments, meetings, conferences, and related events

Perform additional administrative duties as assigned

Bilingual – Fluent in English and Spanish (required)

Strong organizational and time-management skills

High attention to detail and documentation accuracy

Knowledge of HR procedures, onboarding processes, and employment compliance

Familiarity with accounts payable processing and financial record-keeping

Ability to handle confidential and sensitive information with discretion

Strong written and verbal communication skills

Advanced proficiency in Microsoft Office (Word, Outlook, Excel)

Experience in office administration within construction or a related industry preferred

Health & Wellness:
Medical, Dental, Vision, Life & Disability Insurance (Basic, Supplemental, Short- & Long-Term)

Compensation Perks:
Weekly Pay, Overtime Potential, Profit Sharing, Referral Bonuses, Bonus Pay

Retirement: 401(k) with Employer Matching

Work-Life Balance:
Paid Time Off (Vacation, Holidays, Sick Days)

Career Development:
Ongoing administrative and compliance training

Additional Perks:
Supportive team environment within a stable, family-owned company

Full-Time

Monday to Friday

8-hour shifts

Office-based role

Indianapolis, IN

Daily coordination with field employees, subcontractors, and management

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.