Executive Assistant

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Office of Energy Development:

The Indiana Office of Energy Development (OED) was established to shepherd the state’s energy plan. OED focuses on the development and implementation of comprehensive energy planning for the state that utilizes all of Indiana’s energy resources and supports a strong, dynamic, and growing economy. OED strives to be a national leader in the creation of innovative policy solutions and programs for affordable, reliable energy.

Role Overview
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The Executive Assistant (EA) assists the Indiana Office of Energy Development in all ministerial and administrative aspects related to their duties. Additionally, the EA serves as a special projects coordinator for various initiatives and projects. The EA manages the daily internal and external schedules of the Executive Director and other staff, and acts as a primary interface with the public on behalf of the office.

Salary Statement
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The salary for this position typically starts at $37,648.00 but may be adjusted based on education or work experience.

The essential functions of this role include:

• Providing advanced administrative support to an agency, department, or facility.
• Reviewing organizational structure and functions of the assigned program area to recommend improvements.
• Administering staff functions in support of the program area.
• Assisting the program administrator in applying agency or department policies and procedures.
• Representing the program administrator in meetings with other agencies and the public to explain and interpret program goals, policies, and procedures.
• Preparing, evaluating, and maintaining administrative reports, policies, and procedures for different program areas.

The job description is not exhaustive and other duties may be assigned as needed.

The ideal candidate should minimally possess:

• An Associate’s Degree with 3+ years of experience, or
• At least 5+ years of relevant experience applying the knowledge, skills, and abilities outlined below.

Relevant certifications and coursework may be considered in lieu of formal education or experience:

• Knowledge of theories, principles, and practices of administrative management.
• Understanding of state governmental administrative structures.
• Knowledge of the assigned program area.
• Organizational skills with the ability to prioritize and multitask effectively.
• Ability to coordinate and motivate staff.
• Effective communication skills, both oral and written, with diverse audiences.
• Attention to detail and proofreading skills.
• Ability to establish cooperative working relationships.
• Skill in analyzing, updating, and writing procedures and policies.
• Ability to perform essential functions with or without reasonable accommodations.

This role may include supervisory responsibilities depending on agency needs.

The State of Indiana offers a comprehensive benefits package, including:

• Three medical plan options (including RX), vision, and dental coverage.
• Wellness Rewards Program with gift card incentives.
• Health savings account with employer contribution.
• Flexible work scheduling, including potential for hybrid remote work.
• Deferred compensation 457(b) plan with employer match.
• Two fully-funded pension plan options.
• Paid leave policies, including paid parental leave, community service leave, vacation, personal, and sick leave.
• Paid holidays, including additional days during election years.
• Education Reimbursement Program.
• Group life insurance.
• Employee assistance program for behavioral health.
• Participation in the Public Service Loan Forgiveness Program.
• Free parking for most positions.
• Access to Linked In Learning.

The State of Indiana is an Equal Opportunity Employer. Reasonable accommodations are available for individuals with disabilities. To request accommodations, contact the Indiana State Personnel Department at