HR & Office Assistant - Indianapolis Facility

HR & Office Assistant - Indianapolis Facility

Job Category
:
Support/Office

Requisition Number
: HROFF
002373

Posted :
February 6, 2026

• Full-Time

Showing 1 location

Hours:
Mon-Fri, 7:30am-4:00pm (Flexible)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resources Support Key Responsibilities

• Support recruitment by posting jobs, scheduling interviews, and attending job fairs.
• Assist with new hire processes, including onboarding documents, scheduling orientation, and collecting required paperwork.
• Prepare HR correspondence, forms, and internal communications.
• Build relationships with community resources to help promote Alexandria Industries in the community
• Support leadership with administrative tasks.
• Conduct onboarding tasks, including new-hire documentation, scheduling, communication, and preparation.
• Conduct background checks, drug screens, and reference verifications.
• Maintain HR systems and employee files with accurate, confidential information.
• Assist with benefits enrollment, timekeeping corrections, and general employee inquiries.
• Support employee lifecycle processes such as monthly check-ins, drafting routine communications, scheduling performance reviews, and coordinating exit interviews.
• Work with Temporary staffing agencies and manage temporary-to-full-time employee transitions.

Administrative & Office Operations Key Responsibilities

• Manage scheduling, meeting preparation, and follow-up tasks.
• Prepare, update, and maintain reports, documentation, and standard operating procedures (SOPs).
• Draft and handle routine internal communications on behalf of leadership.
• Support general office operations, including weekly checklists and administrative workflows.
• Assist with planning and coordinating company events and internal communications.
• Provide general administrative support to meet ongoing company needs.

OTHER JOB DUTIES (Not considered essential to the job)

• Perform all other related assignments (including special projects) as required in a professional and cooperative manner.

MINIMUM QUALIFICATIONS

• Experience:
  • 1-3 years of administrative, office management, or HR support experience.
• Other required Knowledge, Skills, and Abilities:
  • Strong computer skills (Microsoft Suite)
  • Experience with HRIS or timekeeping systems preferred
  • Self-directed, able to take initiative and exercise independent judgment
  • Ability to create, foster and grow business relationships with leadership and team members
  • Must be a highly organized and self-motivated individual able to handle multiple tasks and meet deadlines in a fast-paced environment
  • Willingness and ability to develop a working knowledge of Alexandria Industries’ business and facilities in support of the Company goals and initiatives
  • Mature judgment and ability to handle sensitive situations and confidential information with professionalism
  • Excellent oral and written communication skills

EQUIPMENT USED

• Office equipment (computer, phone, printer, scanner, copier and fax machine)

BENEFITS

• Group Health Insurance
• Vision Insurance
• 401(k) Retirement Savings Plan
• 401(k) Company Match
• Flexible Spending Account (FSA)
• Basic Life Insurance
• Short Term & Long Term Disability Insurance
• Voluntary Accident, Hospital & Critical Illness Insurance
• Paid Holidays
• Paid Time Off (PTO)
• Paid Volunteer Hours (8hrs. per year)
• Company Provided Work Uniforms
• Tuition Reimbursement
• Employee Assistance Program (EAP)

STARTING HOURLY WAGE: $24.00-$26.00

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.