Events Administrator

Overview

EVENTS ADMINISTRATOR
PREBORN! –on-site

Scope: We are seeking a Christ-loving, detail-oriented and highly organized Administrative Support Specialist with strong administrative skills to assist in the planning, coordination, and execution of events. This role will provide essential administrative support to the events team, ensuring smooth operations and successful event delivery. The ideal candidate is proactive, highly organized, and able to manage multiple tasks in a fast-paced environment.

Report: Events Director

Location: Indianapolis, IN

A Little

About Us:

Pre Born! is a national grant-maker exclusively for pregnancy clinics across the U.S. (and a few beyond). We empower clinics through providing training, consultation, and equipment to help rescue babies and bring mothers and their families to the saving knowledge of Christ. We are a God-centered and God-directed non-profit that seeks to operate with excellence, efficiency, and innovation. We are a diverse family with people from all different backgrounds united through our love for Christ and our love for life.

Character Qualities:

• Servant-leader
• Detail Oriented
• Multi-tasker
• People and Results Oriented
• Organized
• Collaborative
• Resourceful
• Creative Problem Solver
• Critical Thinker

Qualifications:

• Personal, growing relationship with Jesus Christ.
• Agreement with and adherence to Pre Born!’s Statement of Faith and Code of Christian Conduct. 100% pro-life.
• Willingness to intercede before God for the ministry of Pre Born!
• Proven experience in event planning, administrative support, or a related field preferred.
• Exceptional organizational, time management, and multitasking skills with the ability to prioritize tasks.
• Ability to adapt quickly to changing priorities and thrive in a fast-paced environment.
• Ability to work efficiently and maintain composure under pressure and meet deadlines, both individually and as a part of a team.
• Availability to work flexible hours, including evenings and weekends, as required by event schedules.
• Strong written and verbal communication abilities.
• Familiarity with budget management and vendor negotiations and contracts.
• Proficiency in Microsoft Office Suite, event management, and project management software (e.g., Asana, Fund Easy, Cvent, Virtuous, and Excel).
• Travel required- about 10%.

Key Responsibilities:

• Provide administrative support for event planning and execution, including scheduling, document preparation, and communication.
• Assist with event logistics such as venue coordination, vendor communication, and material preparation.
• Maintain and update event databases, guest lists, and RSVP tracking.
• Prepare event-related correspondence, reports, and presentations as needed.
• Support budget tracking by processing invoices, expense reports, and purchase orders.
• Coordinate travel and accommodations for speakers, staff, and special guests.
• Assist with on-site event setup, registration, and troubleshooting as needed.
• Manage post-event follow-up, including thank-you emails, surveys, and reporting.
• Collaborate with internal teams and external partners to ensure seamless event execution.

Benefits (Full time only)

• Health Insurance
• 401K matching
• Paid vacation
• Paid holidays