Front Desk Administrator

Hrezo Engineering, Inc. is seeking a motivated and detail‑oriented Front Desk Administrator to support daily office operations. This role includes administrative tasks for both Hrezo Engineering and Hrezo Industrial, requiring excellent organizational and multitasking skills.

This role includes administrative tasks for both Hrezo Engineering and Hrezo Industrial, requiring excellent organizational and multitasking skills.

• Answer and direct incoming phone calls professionally.
• Provide front desk support and general administrative assistance.
• Perform data entry and maintain organized digital and physical files.
• Handle accounts receivable tasks including marking invoices as paid, preparing deposit slips, and contacting clients regarding past‑due invoices.
• Assist with billing and invoicing.
• Create, maintain, and update spreadsheets.
• Support internal staff with administrative tasks.
• Organize filing systems and perform routine clerical duties.
• Utilize office software and technology accurately and efficiently.
• Support Hrezo Industrial operations, including receiving purchase orders.
• Order parts as needed for industrial projects.
• Create purchase orders for parts and materials.
• Package and ship parts accurately and efficiently.
• Create shipping labels using UPS Worldwide systems.
• Prepare invoices and packing slips for parts orders.
• Assemble project bid documents for engineering proposals.
• Bind project specification books.
• Print and bind plan sets for clients as required.
• Type structural inspection reports based on engineer field notes.
• Download inspection photos and organize them in the required order.
• Number inspection photos according to project specifications.
• Create digital inspection report files and name them according to company standards.

• Excellent verbal and written communication skills.
• Ability to multitask and problem‑solve independently.
• Comfortable calling clients regarding outstanding invoices.
• Strong organizational skills and attention to detail.
• Experience with billing and invoicing.
• Valid driver’s license and reliable transportation required.

• Paid Holidays
• Paid Vacation
• Paid Sick Days
• Full Benefits Package
• Salary Based on Experience

Hrezo Engineering, Inc. is committed to diversity and inclusivity.