Legal Assistant

Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an experienced full-time Legal Assistant for our Indianapolis office. The Legal Assistant will be responsible for providing administrative support to the legal team. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced environment.

The general business hours are 8:30am to 4:30pm, Monday through Friday. This is a non-exempt, in-office position with no remote work available.

The starting hourly rate for this position is $27.47, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.

You MUST apply at:

• Coordinate appointments, phone conferences, and meetings, including all correspondence
• Assist attorneys with calendar management
• Manage legal documentation and correspondence, including the mailing/shipping necessary
• Prepare New Client Intake Forms
• Prepare New Client Packets (including Engagement Letters and Retainer Agreements)
• Assist with client marketing events
• Assist with billing entries
• Prepare letters and correspondence to clients and third parties
• Profile document management database with all relevant documents, emails, etc.
• Organize and maintain client documentation in physical and electronic format
• E-Recording of Association documents
• E-File court documents in various Indiana courts
• Copy, collate, and prepare court documents for service via the sheriff’s office or certified mail
• Implement and improve upon administrative processes for more efficient workflow
• Provide status updates to the legal team
• Any other duties as assigned

• Minimum of 3 years of administrative experience required
• 3+ years of practical experience as a legal assistant preferred
• Project management experience is a plus
• Ability to focus on tasks at hand despite busy environment
• Excellent communication skills, both verbal and written
• Able to work in a fast-paced environment with challenging tasks and daily deadlines
• Must be proficient with Microsoft Office Suite programs (Outlook, Word, Excel, Teams)
• Must be able to type greater than 50 wpm with greater than 90% accuracy
• Must have strong organizational and interpersonal skills
• Must be comfortable working independently yet be a team player
• Attention to detail and proofreading skills required
• Experience with Lexis Nexis preferred, but not required

• Prolonged periods of stationary work at a desk and computer
• Prolonged periods of standing
• Occasional lifting and moving of items weighing up to 50 pounds