Legal Administrative Assistant

Our client located downtown Indianapolis is looking for a Legal Administrative Assistant to partner with attorneys and legal teams within a fast-paced litigation environment. This role blends advanced document production, technical support, and proactive administrative coordination while maintaining the highest standards of accuracy, confidentiality, and professionalism.

Responsibilities

• Partner closely with attorneys to identify effective solutions while adhering to firm policies and best practices
• Build expertise in firm technology platforms and provide frontline administrative and technical assistance to attorneys and paralegals
• Draft, revise, and proofread sophisticated legal documents, ensuring precision in formatting, grammar, and content
• Compile, organize, and maintain pleadings, trial binders, and supporting materials
• Manage and maintain client files in both electronic and hard-copy formats
• Support billing and time entry processes, including transcription, invoice coordination, and review of pre-bills
• Coordinate calendars, deadlines, docketing, and scheduling in alignment with court and client requirements
• Arrange attorney travel and reconcile expense reports according to internal guidelines
• Communicate professionally with clients, courts, and internal stakeholders
• Assist attorneys and practice groups with workflow coordination and project support
• Track and maintain attorney licensing, memberships, and credentialing requirements
• Serve as backup support across the administrative team to ensure continuity of coverage

Requirements

• Prior experience supporting civil litigation matters, including familiarity with state and federal court filing procedures and e-filing systems is a plus
• Associate's degree or Bachelor's degree preferred;
  High school diploma required
• 3+ years of experience providing legal administrative support within a law firm or legal department
• Exceptional attention to detail with strong organizational and prioritization skills
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and Adobe Acrobat, with the ability to quickly learn new systems