Office Administrator

The Office Administrator is responsible for professionally managing the Kendrick Foundation office and providing administrative and operations support across all four strategic areas: grantmaking, scholarships, community leadership, and organizational growth.

Under the direction of the Executive Director, this position contributes to the overall success of the Foundation by applying strong organizational, communication, and problem-solving skills in the following areas:

• Ensure efficient office operations and adherence to organizational policies through effective coordination and attention to detail.
• Create, maintain, and safeguard records, databases, and files related to, finances, and programs.
• Manage invoices, payments, and other administrative processes with accuracy and timeliness.
• Anticipate office needs by maintaining inventory, ordering supplies, and organizing resources.

• Serve as a professional point of contact for staff, partners, and community members through in-person, phone, and digital communication.
• Coordinate travel, calendars, and meeting logistics to support leadership and team needs.
• Prepare correspondence, reports, and presentations that reflect clarity and professionalism.
• Support meetings and events by scheduling, preparing materials, taking minutes, and assisting with follow-up activities.

• Utilize Microsoft Office Suite and digital platforms to manage workflows, create documents, and maintain records.
• Monitor and maintain office technology (computers, network, printer, and phones), coordinating repairs or updates as needed.
• Maintain accurate and current records of partners, grantees, and contacts across digital platforms to support effective communication and organizational compliance.

• Maintain a clean, safe, and welcoming office environment.
• Coordinate services with vendors, contractors, and maintenance providers to ensure smooth day-to-day operations.
• Serve as the primary contact for the office security system and related services.

• Promote a harmonious and inclusive workplace that supports teamwork and mutual respect.
• Contribute to ongoing process improvements and special projects that strengthen organizational efficiency and impact.
• Perform other duties as assigned to advance the Foundation’s goals.

These responsibilities require a dependable professional with strong administrative and organizational capabilities. Ideal candidates will bring proven experience in office administration or a related role and demonstrate exceptional organizational and time management skills. They will possess strong written and verbal communication abilities, with the capacity to actively listen, think critically, and adapt in a dynamic, team-oriented environment. Candidates should be detail-oriented, proactive, and able to manage multiple priorities while fostering collaboration and maintaining a positive, service-minded attitude.

Proficiency in Microsoft Office and comfort navigating digital platforms are essential. A high school diploma is required, and an undergraduate degree in office administration or a related field is preferred.

If you take pride in providing organized, efficient administrative support and want to play a key role in advancing the Kendrick Foundation’s work, please submit your resume and cover letter to (Use the "Apply for this Job" box below). by February 9.