Project Management Coordinator

Overview

IU INDY SCHOOL OF LIBERAL ARTS (IN-LART-IUINA). Welcome to the Indiana University School of Liberal Arts in the heart of downtown Indianapolis. We invite you to broaden your understanding of yourself and the world, engage with and work in the community, and learn from innovative faculty and staff. Founded in 1972 as the only public liberal arts higher education institution in the Indianapolis area, the IU School of Liberal Arts in Indianapolis is proud of our heritage and excited that the liberal arts model of education is more relevant today than ever before.

Our school's signature strengths are the breadth of disciplines and distinguished faculty that encourage students to discover their passions, view issues and challenges from various perspectives, and apply what they have learned to make a difference in their communities, the state, and the world.

Reporting to the Academic and Operations Supervisor, the project management coordinator is responsible for project and events planning and support at the IU School of Liberal Arts in Indianapolis. This individual will work primarily with faculty within the school's departments, programs, centers, and institutes as well as with other units inside the school to plan and manage larger activities.

• Department Specific Responsibilities
• Performs day-to-day administrative tasks as part of a shared services team.
• Coordinates and manages various types and sizes of projects for faculty and departments, including event planning, appointments, meetings, and travel arrangements, communications and promotions.
• Event support may include timeline planning, cost identification, resource coordination, reserving meeting spaces, materials procurement/production, meal planning, communications and promotions, and on-site event management.
• Liaises with Liberal Arts staff and with campus services such as Campus Facilities, Parking Services, Campus Center, and University Information Technology Services (UITS).
• Maintains an internal website, event calendars, and may work with social media.
• Ensures adherence to policies, procedures, and protocols in daily operations.
• Administrative tasks such as managing office supplies, document printing/scanning/copying, key management, parking validations, answering phone calls, responding to emails, greeting visitors, opening, sorting, routing mail, preparing outgoing mail, agendas, meeting minutes, and follow-up actions.

• General Responsibilities
• Coordinates support for project management activities, resource allocation, and communication.
• Develops schedules to meet deadlines and communicates with team members.
• Monitors project progress and handles moderately complex issues.
• Ensures projects adhere to frameworks and maintain documentation.
• Collaborates with cross-functional teams across varying levels of seniority and experience.
• Performs administrative tasks and prepares correspondence related to the project.
• Maintains a detailed, organized file and records system.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• Required
• High school diploma or equivalent (such as HSED or GED)

• Work Experience
• 2 years of relevant experience

• Demonstrates project management skills
• Proficient communication skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills
• Effective interpersonal skills

• Microsoft Office Suite usage
• Ability to coordinate all aspects of events (venue, catering, A/V, permits, schedules, setup/breakdown)
• Ability to create promotional materials (flyers, graphics, signage) and manage branding consistency in software like Canva or Adobe Express
• Excellent written and verbal communication for interacting with vendors, sponsors, and internal teams
• Ability to make quick decisions and adapt under pressure during live events
• Knowledge of digital marketing strategies (social media, email campaigns, website updates)
• Maintain confidential information
• Knowledge of project management concepts
• Experience with event planning and promotion
• Additional software experience (Adobe Creative Suite, Canva, Service Now, Trello, Word Press, Cascade CMS)
• Experience using social media for professional or personal promotion

This role requires the ability to effectively communicate and operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. This role may require limited work outside of regular business hours or on weekends.

Some on-the-job training will be provided.

IU Indianapolis Campus

$39,000 per year based on education and experience.

• Comprehensive medical and dental insurance
• Health…