Construction Project Administrator; Timekeeper

Essential Duties And Responsibilities

• Accurately track and record daily hours for field crews on the assigned maintenance account.
• Review and verify timecards for accuracy, completeness, and compliance with company and project policies.
• Submit daily and weekly payroll reports to internal and customer teams as required.
• Maintain backup documentation to support all time entries.

• Ensure all labor hours are properly cost-coded by task or area per customer requirements.
• Work with supervisors to confirm labor allocations and resolve discrepancies.
• Maintain cost tracking functions within our ERP system.

• Generate accurate invoices for the assigned customer account using approved labor and cost data.
• Ensure billing aligns with contract terms, rate structures, and approved cost codes.
• Track billing cycles and deadlines to ensure timely invoice submission.
• Maintain organized backup documentation to support all billed charges.
• Collaborate with internal accounting and customer contacts to resolve billing discrepancies or questions.

• Serve as the main point of contact for timekeeping questions from field personnel and management.
• Coordinate with customer representatives, the internal payroll team, and site management to ensure data accuracy and alignment.
• Support onboarding of new crew members with timekeeping setup and documentation.

• Maintain daily labor rosters, including new hire entries, terminations, and crew movement tracking.
• Assist with administrative reporting related to trade work progress, material usage, or other support tasks as assigned.

• Associate’s degree or higher preferred, or equivalent relevant administrative experience.
• Prior experience in construction, industrial services, or a similar field preferred.
• Experience with digital timekeeping or field-based time tracking tools is a plus.
• Quick and eager to learn new systems, processes, and software.
• Proficient in Microsoft Excel, Outlook, and Word; familiarity with Microsoft 365 tools such as Teams, SharePoint, and One Drive is a plus.
• Strong attention to detail with high accuracy in data entry.
• Ability to meet strict deadlines while managing multiple tasks and interruptions in a fast-paced environment.
• Analytical mindset; enjoys solving discrepancies and understanding the story behind the data.
• Maintains confidentiality and handles sensitive information with discretion.
• Communicates clearly and professionally, both verbally and in writing.
• Builds strong working relationships with clients, employees, and supervisors.
• Capable of making sound decisions and seeking guidance when needed.
• Comfortable with prolonged computer use and seated work.