Administrative Assistant - Fiat Classical Academy

Overview

Fiat Classical Academy in Aurora, IN is hiring a highly organized and proactive person to support the Head of Mission and Headmaster in a wide range of tasks in the areas of administration, development, admissions, and student life.

• Represent the school in a professional yet warm manner, when answering the phone and door
• Understand the annual cycle of events and needs with the ability to proactively advance tasks pertaining to upcoming events
• Schedule space reservations with the parish
• Manage office tasks such as organizing and keeping paper files, making copies and managing the printers
• Record-keeping of income and expenses
• Prepare checks to pay invoices
• Make purchases for administrators and staff
• Run errands such as picking up orders, making purchases, and delivering flyers to businesses and schools
• Prepare, manage, and execute mailings such as annual tax letters, the annual report, and the end of year appeal (including student's personal letters and families' contacts)
• Send information to parishes and schools for admissions and publicity purposes (bulletin announcements, flyers, etc.)
• Complete paperwork on behalf of the Head of Mission and Headmaster
• Initiate regular check-ins with the Head of Mission and assist in prioritization of item

• Manage Salesforce platform for donor and admissions information, including data entry, tracking and running of strategic reports. (
  
  Note:
  
  training will be provided.)
• Keep track of donor correspondence, including writing thank you notes
• Plan an annual event to thank benefactors
• Assist with the annual Gala

• Coordinate scheduling of preview days and family tours
• Annual set-up and management of TADS online portal for financial aid and tuition management
• Collect family information and complete online Choice Scholarship (voucher) applications

• Manage Safe Parish database and volunteer onboarding

• Faithful practicing Catholic
• Able to preserve confidentiality
• Excellent written and verbal communication skills
• Able to work with Word, Excel and Google documents, as well as Salesforce and TADS databases. Training will be provided
• Attention to detail and thoroughness in accomplishing tasks
• Able to determine priorities and meet deadlines

Reports to:

Head of Mission

Compensation:
Commensurate with experience and expertise.

Hours:

This is a part-time position for three days a week in the office. The days of the week are flexible.

Please send a resume, cover letter, and three references to:

Head of Mission, Brad Macke

(Use the "Apply for this Job" box below)., or by mail to

Fiat Classical Academy, PO Box 63, Aurora, Indiana 47001.