Legal Services Assistant - Litigation

Job Summary

Ice Miller LLP, a national law firm, is seeking an experienced litigation Legal Services Assistant to support multiple attorneys in our litigation practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position.

• Manage all aspects of administrative practice, including legal and non-legal processes
• E-file in federal and state courts, and determine and follow local or judge‑specific requirements related to the same
• Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
• Monitor, organize, and prioritize ongoing client projects
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm
• Manage scheduling of meetings, appointments, client‑related activities, and business development activities on electronic calendars for multiple legal assignments
• Track docket deadlines, court dates, and other case‑related dates within the guidelines set by the firm. Experience with Milana a plus
• Draft pleadings, discovery, and other legal document shells
• Handle administrative tasks such as reimbursements, and coordinate travel, meetings, and conference calls including IT and facilities set‑ups
• Proofread documents to ensure appropriate formatting, grammar, punctuation, spelling, accuracy, and completeness
• Anticipate the needs of legal assignments to promote timekeeper efficiencies
• Maintain positive relations with internal clients and co‑workers and contribute to the self‑directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
• Use workflow management system (Big Hand) to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods

• Five years of experience as a legal services assistant or other legal support position
• Experience supporting Litigation Attorneys
• High school diploma required
• Excellent clerical skills and knowledge of grammar, spelling, and punctuation
• Strong technology skills with proficiency in Microsoft Office suite
• Excellent client service skills in person, over the phone, and via email
• Excellent written and verbal communication skills in dealing with a diverse group of professionals
• Exceptional attention to detail and ability to work independently and proactively
• Ability to maintain strict confidentiality while dealing with internal and client data
• Ability to work in the office and remotely, with the appropriate internet capabilities as directed
• Must be able to perform all essential job duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated:
This position requires extensive use of a computer and telephone. It also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to sit, stand, talk, see, and hear.

Mental Requirements:
Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment:
The employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Ice Miller LLP is an Equal Opportunity Employer. Candidates must have permanent authorization to work in the United States.