Accounts Payable Clerk II

Primary Responsibilities

• Prepare, generate, and process purchase orders (POs) for selected Museum departments, including preparing POs for approval, receiving goods and services in the accounting system, reviewing and validating PO invoices for payment, invoicing POs upon request and submitting invoices in a timely manner, and preparing and processing invoice journals for both PO and non-PO invoices daily.
• Monitor the Accounts Payable email inbox daily for incoming invoices, statements, and related correspondence.
• Respond promptly and professionally to invoice inquiries from internal departments and external vendors.
• May serve as a liaison between operating departments and the accounting team to resolve invoice, PO, and payment-related issues.
• Open and distribute incoming mail to appropriate departments.
• Scan and maintain records for all incoming invoices, manual payments (including wires, ACHs, and credit card transactions), and W-9 forms in designated folders.
• May assist with preparing and reviewing staff expense reports.
• May also coordinate insurance renewal data and assist with insurance claims as needed.
• Perform other duties as assigned.

• Solid proficiency with Microsoft 365 Products
• Excellent communication skills, both oral and written, are essential
• KEY Must be detail oriented, able to prioritize, and handle multiple tasks
• Able to work independently to meet deadlines

• Degree or coursework in accounting
• At least two years in accounts payable, purchasing or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
• Experience with Microsoft Dynamics AX or D365 is a plus

The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, three eateries and two house museums for decorative arts.

The encyclopedic collection numbers more than 70,000 works of art in a wide range of media.

As an employer, MFAH offers a supportive, collegial and inclusive work environment and a competitive benefits package.

Title:

Accounts Payable Clerk II

Classification:
Non Exempt - Hourly

Schedule:

35-hour work week – 9 am to 5 pm

Pay Rate:
Please see “Compensation” below

Work Location:

Museum of Fine Arts, Houston

Work will primarily be performed in an office environment. Work will involve extended sitting, and extensive computer use. With or without reasonable accommodation, the individual selected must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include:

• Must undergo and meet company standards for background and reference checks.
• Required ability to handle multiple tasks concurrently.
• Extensive computer usage.
• Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others.
• Frequent sitting, which may be required for extended periods of time.
• Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities.

The Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum’s work in serving a broad public.

MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees.

We recognize that no candidate meets every qualification listed in a job description. If…