Accounts Payable Coordinator

Middlebury, IN 46540
This will be a 32 hour Job, working 4 days a week. Starting hourly rate is $23.50
ARBOC Specialy Vehicles
51165 Greenfield Parkway
Middlebury, IN 46540

• Enter manual invoices and expense reports & Scan
• Maintain systems, procedures and policies to ensure ICFR controls, efficiencies and adherence to company policies
• Post Batches daily for Non-PO & PO Batches and reject batches
• Index and scan invoices & complete the process
• Process review & denied views for HQ and ARBOC
• Process AP Exceptions, denied views and help with invoices not received
• Process void checks and voided invoices
• Maintain credit apps and tax certifications
• Cut Vendor checks on the 5th and 20th of the month, stuff, seal and mail
• Take care of any checks that get rejected through positive Pay
• Set up ACH to send to vendors
• Set up wires to be sent to vendors and transfer money
• Process Positive Pay transfer after cutting or voiding checks
• Put Postage on all mail sent
• Maintain vendor statement files and reconcile statements
• Maintain Key relationships with internal and external customers and suppliers
• Research and enter short paid invoices, mistakes, disconnect notices, etc
• Process credits, both regular and returns (OCS)
• Monthly close open receipts (RNI)
• Interface with internal and external departments, responding to questions and concerns
• Process 1099's at year end
• Administrative duties
• Assist with inventory
• Assist with compiling and posting journal entries to the General ledger
• Reconcile bank accounts monthly

Other tasks as assigned

Education:

High school diploma or GED

• Previous experience with a minimum of 3-5 years' experience working in a manufacturing environment. Knowledge of bus manufacturing or transit industry would be considered an asset

• This position is mostly sitting behind a desk, but could be active and requires standing and walking

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability