Admin executive​/recruitment coordinator

Location: Mohali

Job Title:

Administrative assistant/ Recruitment coordinator

Reporting to :
Director of Opeartions (DoO)

Location:

Mohali  SAS Nager, PB India (Onsite)

Job Type:  Full-time (Timing: 2 PM to 11.00 PM IST)

Definition :
An office Administrator professional is someone who completes clerical and administrative tasks of an office. The main duties include welcoming and directing visitors, coordinating meetings and appointments and performing various clerical tasks.

Major Responsibilities but not limited to:

Manage all the administration-related work like looking after day-to-day office activities including interaction with various vendors, recording attendance and managing the sheets for the same.
Taking care of various office assets and maintain the allocation list for the same.
Directing emails to various vendors for sharing the information as per requirement.
Managing and placing the documents at accurate places.
Assist the HR department in posting on various job boards, keeping track of applications, screening/ Shortlisting of the candidates for India and Canada office.
Proactively handle personal and administrative tasks to save the Director time.
Remain accessible throughout the day to assist with immediate needs.
Respond promptly to requests and adjust priorities as necessary.
Navigate and communicate effectively with external departments, vendors, and partners to accomplish tasks.
Facilitate interactions and follow-ups to ensure work progresses smoothly.
Booking & Managing the Training, Meeting Programs and other official activities.
Maintenance, replacement & repair of office assets.
Act as a point of contact between the Director and internal/external parties.
Act as a central point of reference for internal and external queries, ensuring that messages are recorded and reported on in a timely manner, including contact with staff and managers
Managing all out Office and Ad hoc activities

Tasks:

Coordinating office activities and operations to secure efficiency and compliance to company policies
Performing data entry for various office related works.
Keep stock of office supplies and place orders when necessary

____________________________________________________________________ Competence Required  :

Skills   Bachelor's degree in any domain. At least one- or two-years' experience in a similar role. Work from the Office position  Excellent written and verbal communication. Phone/Video calling Skills  Listening and Questioning Skills  Multi-tasking  Likeable but straightforward  Data mgt skills  Research skills and AI/ChatGPT lover  Tech-savvy  Able to try out new tasks and processes independently with the least guidance.

Knowledge :
Office Management, well versed with MS excel, Organizational Skills, Interpersonal skills to communicate with various types of client groups, Time Management, Problem Solving, Attention to Detail, Computer Proficiency and Customer Service.

The Interview Process:

20-minute phone screening with HR.
30-minute onsite Interview with Anmol Singh (Director of Operations).
Background Reference Check & Offer.

What Transcounts Offers

Salary: 3 LPA INR PA depending on the work experience.
Benefits: 6 days sick leave, 12 earned leaves, Medical Insurance, One time meal, and an annual retention bonus.

Skills:

administrative,advanced excel skills,data management