Facilities Manager

Location: Prakāshamnagar

Company Description

ABOUT IQ-EQ

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.

We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US $750 billion. We work with 13 of the world's top 15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We're driven by our Group purpose, to power people and possibilities.

Job Description

Job Description:

MANAGER – FACILITIES & Administration

Office: GCD, India, Hyderabad

Department:
Administration

Reports to:

Associate Director - Facilities

Responsibilities (how We Will Measure Success)

We are looking for an enthusiastic and dynamic Administration and facilities professional to join our busy team, to support day to day activities and initiatives around our office administration. You will work collaboratively with colleagues to provide an efficient, accurate and high-quality day to day administrative support to business leaders, HR, and vendors.

Tasks (what does the role do on a day-to-day basis)

Onboarding of new vendors
- E.g., RPFs from minimum 3 vendors / perform due diligence and select the appropriate vendors based on cost and risk rating.
Oversee contractor performance in accordance with set KPI's/SLA
Management of Health & Safety, fire safety duties, compliance, and regulation standards
Management of Staff Access/CCTV to relevant premises
Planning and managing employee transportation.
Ensuring that facilities meet government regulations and environmental, Health and Safety, and security standards.
Provide best in class working experience for our employees
Closely monitor ongoing building projects
Plan, co-ordinate with all business units and undertake desk/office moves in accordance with the procedure.
Day to day management of contracts and providers for all FM services including Hard and Soft Services; security, parking, cleaning, catering, M&E, and technology.

Key competencies for position and level (see Group Competency model)

Action Orientated – Readily acts on challenges, without unnecessary planning.
Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Interpersonal Savvy – Relates openly and comfortably with diverse groups of people.
Collaborates – Builds partnerships and works collaboratively with stakeholders and vendors.

Key behaviours we expect to see.

Role

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

Enthusiastic, engaging, and positive
Empathetic
Excellent listener who understands the needs.
Confident and able to engender confidence.
Flexible (in both style and approach)
Organised and thorough
Takes ownership and follows through on commitments.

Qualifications

Required Experience

Experience in managing office administration
Strong organizational skills and able to manage multiple activities concurrently.
Ability to work well independently, as well as part of a team.
Proven ability building successful networks as well as relationships with vendors and stakeholders.
Ability to be flexible and work effectively.
Manage tasks, schedules, and office resources efficiently.
Ability to resolve issues and adapt to changing situations is important.
Handle multiple responsibilities simultaneously.

Additional Information

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

As a forward-looking business, sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful, long-term relationships with all our stakeholders – including our employees, clients, and local…