Project Coordinator

Location: Mohali

Job Title :
Project Coordinator

Location:

Mohali
Shift Days :
Tue to Sat (working)

Working Hours:

5 pm to 2 am IST

Employment Type:

Full-time

About the Role
We are looking for a highly organized and proactive to support a senior executive in managing their daily workload, calendar, and communication. This role requires strong time management, discretion, and a remote-first mindset, as you'll be supporting operations across time zones and teams. The ideal candidate brings prior experience supporting C-suite executives and thrives in dynamic, fast-paced environments.

Key Responsibilities
Manage executive’s calendar with precision – scheduling, rescheduling, and conflict resolution
Draft, proofread, and manage professional correspondence and documents
Handle email triage and follow-ups to ensure priorities are actioned
Coordinate internal and external meetings, including agendas and minutes
Track and manage tasks using digital tools like Microsoft To Do or Asana
Assist in compliance, IT coordination, and other operational duties as required
Maintain confidentiality and discretion in handling sensitive information
Liaise with internal teams and external stakeholders on behalf of the executive
Proactively flag issues, suggest solutions, and handle tasks with minimal supervision

Experience:

3–5 years of experience as a PA or Executive Assistant
Prior experience supporting C-level executives (CIO, COO, or CEO preferred)
Skills &

Competencies:

Tech-savvy with strong working knowledge of Outlook, Teams, Microsoft To Do, Dropbox Sign
Bonus if familiar with tools like Entra , Freshdesk, or Asana
Excellent written and verbal communication
Highly organized with proven task and calendar management skills
Professional, discreet, and trustworthy
Ability to work independently in a remote setup and manage across stakeholders
Flexible, proactive, and solution-oriented
Preferred Background:
Experience in healthcare (e.g., NHS admin, GP practice) or corporate support roles