Admin​/Communications Coordinator

Location: Devanahalli

Roles & Responsibilities

Act as a liaison between the Manager and internal departments, external partners, and stakeholders
Coordinate and assist in the planning of departmental meetings, events, and special projects
Coordinate the process of payments to vendors, follow up with various external agencies on milestone completion
Manage confidential and sensitive information with discretion and maintain an organized filing system
Gather and compile data for reports, presentations, and other documents, ensuring accuracy and completeness
Assist in maintaining databases, contact lists, and other essential department records
Support the Manager in project management, tracking deadlines, progress, and deliverables
Assist in researching and gathering information for communication initiatives, campaigns, and strategies
Help with the coordination and execution of various communication projects
Handle expense reports, budget tracking, and procurement activities as required
Manage the COO/Director's calendar, schedule appointments, and coordinate meetings, ensuring that the Director's time is optimized
Handle incoming communications, including phone calls, emails, and correspondence, and prioritize actions as needed
Contribute to the execution of special initiatives, events, and projects as directed by the Director
Collaborate with other administrative personnel in the university to ensure effective cross-departmental coordination
Qualifications

Bachelor's degree in a relevant field or equivalent experience.
Proven experience (typically 3+ years) in executive support or administrative roles, preferably in a communications or higher education setting.
Skills Required
Excellent organizational and time management skills
Strong written and verbal communication skills
Proficiency in office software (e.g., Microsoft Office suite, Google Workspace) and familiarity with office equipment and technology.
Discretion and the ability to handle sensitive information with professionalism.
Detail-oriented and proactive in anticipating needs.
Ability to work independently and collaboratively in a fast-paced environment.