Document Controller – UPS; Oil & Gas

Position: Document Controller – UPS (Oil & Gas)
Location: Prakāshamnagar

Job Description:

Document Controller – UPS (Oil & Gas)     

Position Overview  The Document Controller is responsible for managing,  controlling, and maintaining all project documentation related to UPS systems supplied to Oil & Gas clients.  The role ensures accurate documentation flow, compliance with client requirements, and timely submissions to support smooth project execution.
1)   Document Management  
· Maintain and update project documentation including calculations, drawings, datasheets, ITPs, manuals, FAT reports, vendor documents and any other project documents.

· Control document numbering, filing, sorting, archiving, and retrieval.

· Ensure all documents follow project and client requirements, international standards and best engineering practices
2)   Submission & Tracking  
· Prepare and submit documents through client document control portals.

· Track submission status, review cycles, and comments until approval.

· Maintain logs for transmittals, review comments, and revisions.
3)   Coordination & Communication  
· Coordinate with Project Management, Engineering, QA/QC, factory, and site teams for document readiness.

· Ensure timely responses to RFIs, TQs, SDRs, and other documentation-related requests.

· Support clients, consultants, and EPC contractors with required document delivery.
4)   Version & Revision Control  
· Ensure the latest approved documents are always updated and accessible.

· Manage revision control and supersede outdated versions.

· Verify accuracy and completeness of documents before submission.
5)   Compliance & Audit Support  
· Ensure adherence to document management procedures and project specifications.

· Support internal and external audits by providing required documentation.

· Maintain documentation for FAT, dispatch, commissioning, and final handover.
6)   Final Documentation / MDR  
· Prepare Manufacturing Data Records (MDR) and as-built documentation.

· Coordinate collection of final documents from all suppliers and departments.

· Ensure timely submission of final dossier to the client.
7)   

Skills & Qualifications  
· Diploma or degree in administration, engineering, or related discipline.

· 3–4 years experience as Document Controller in Oil & Gas projects; UPS/electrical project experience preferred.

· Strong knowledge of document control systems and EPC documentation workflows.

· Proficiency in MS Office; experience with EDMS systems (Aconex, Documentum, SharePoint) is an advantage.

· Attention to detail and strong organizational skills.

· Good communication and coordination abilities.
8)   Competencies  
· Structured and disciplined working style

· High accuracy and attention to detail

· Strong follow-up and tracking ability

· Team collaboration

· Customer-oriented mindset