Admin Assistant

Location: Prakāshamnagar

We're looking for a highly organized and discreet Admin Assistant to provide comprehensive administrative support to multiple  Partners, Principals, and Managing Directors (PPMDs) . This role involves direct interaction with senior leadership, managing complex schedules, travel, and confidential documents, as well as providing virtual support to Senior Managers. You'll be performing a broad range of administrative tasks, often handling highly sensitive information.

Key Responsibilities   Directly interact with multiple  Partners, Principals, and Managing Directors (PPMDs)  to fulfill all their administrative needs and requirements.
Manage extensive  travel arrangements  (bookings, itineraries, changes) and intricate  calendar schedules  for PPMDs.
Oversee  document management , including filing, organization, and retrieval of critical and confidential paperwork.
Coordinate and schedule  meetings, conference calls, and virtual conferencing  for PPMDs and Senior Managers.
Prepare and reconcile  Time & Expense (T&E) reports  on a weekly basis, ensuring accuracy and proper client time charge.
Support  marketing activities  and assist with client-related interactions as needed.
Handle general tasks for PPMDs, such as  office services, talent services, immigration formalities, accommodations, travel logistics, and office reservations .
Provide  virtual support to Senior Managers  for tasks like meeting space reservations, T&E management, and conference calls.
Perform a broad range of administrative tasks that are  highly confidential  in nature on a regular basis, consistently handling sensitive and confidential information with utmost discretion.
Compose and edit memos, letters, emails, and other correspondence as required, ensuring professionalism and accuracy.
Handle all business center requests, acting as a help desk for Senior Managers.
Required Skills & Experience   Proven experience as an Admin Assistant or Executive Assistant, preferably supporting senior-level executives.
Demonstrated experience in  travel management, calendar management, and document management .
Proficiency in preparing and reconciling  Time & Expense (T&E) reports .
Exceptional organizational skills and meticulous attention to detail.
Strong ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
High level of discretion and ability to handle highly sensitive and confidential information.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)