Paralegal​/Legal Coordinator

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Job Title: Paralegal/Legal Coordinator

Location: Remote

Employment Type: Full‑Time, W‑2 Employee, Non‑Exempt

Schedule/

Hours:

Monday‑Friday 9am‑5pm EST

Salary: $65,000‑80,000 per annum

Reports To: Chief Administrative Officer / General Counsel

ARC Health OPCO (ARC) is the newest generation of Management Service Organization (MSO) for mental healthcare. Headquartered in Independence, OH, ARC is a fast‑growing, affiliation‑led platform focused exclusively on partnering with and operating mental health practices under the ARC business model. We're seeking an experienced and highly organized Paralegal / Legal Coordinator to support legal, compliance, real estate, and insurance‑related administrative functions.

Ideal candidates bring experience in contract administration, legal coordination, insurance liaison duties, and multi‑state corporate governance support.

• Draft, review, track, and organize a wide range of legal documents, including amendments, letters, BAAs, NDAs, employment documents, and vendor contracts.
• Coordinate and maintain centralized corporate governance documents, licenses, annual filings, and compliance records across multiple states. Acts as primary liaison with CT Corporation.
• Serve as primary liaison with property & casualty, malpractice, general liability, workers’ compensation, cyber, and other insurance brokers.
• Collect and maintain documentation for insurance renewals, audits, COIs, endorsements, and underwriting submissions.
• Support real estate workflows by tracking leases, assisting with onboarding new practice locations, and coordinating required documentation.
• Support legal review workflows by coordinating with internal teams and outside counsel on deadlines, drafts, and required materials.
• Assist with responding to subpoenas, regulatory requests, and document pulls.
• Track key dates—contract renewals, insurance schedules, licensing deadlines—and escalate when needed.
• Coordinate incident and claim reporting to brokers and gather required documentation.
• Support M&A due diligence, integration tasks, and document collection.
• Maintain logs for litigation, complaints, incidents, and compliance reporting.
• Manage signature processes via Adobe Sign and ensure proper document retention.
• Build collaborative relationships with internal and external stakeholders.

• Salary: $65,000‑80,000 per annum
• Medical, Dental, Vision with employer contribution
• 401(k) with employer match
• Paid time off & holidays
• Professional development and growth opportunities

• Associate or bachelor’s degree preferred;
  Paralegal certification strongly preferred.
• 3+ years of paralegal, legal assistant, legal operations, or related administrative experience.
• Experience in MSO, ASO, healthcare, or behavioral health preferred.
• Multi‑state experience in corporate governance, licensing, or insurance coordination is a plus.
• Relevant experience may substitute for educational requirements.

• Strong experience in legal administration, paralegal work, contract management, or legal operations.
• Experience coordinating insurance documentation or working with brokers strongly preferred.
• Outstanding organizational and time‑management skills with strong attention to detail.
• Ability to manage shifting priorities, tight timelines, and multi‑state workflows.
• Strong analytical, verbal, and written communication skills.
• Proficient in Microsoft Office Suite, SharePoint, and document management tools.
• Ability to maintain confidentiality, especially related to HIPAA and sensitive legal matters.
• Ability to work effectively in a remote team environment and individually.
• Demonstrated ability to prioritize and execute deliverables in a fast‑paced environment.

• Manual dexterity to operate office equipment.
• May require long periods of sitting and standing.
• Must have normal or corrected vision and be able to clearly communicate verbally by phone or in person.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any ARC Health Partners.