School Building Secretary

10-Month

Level 2

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills that can achieve high levels of customer satisfaction
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Non-Exempt

Building Principal/Department Supervisor

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
• Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
• Deals courteously with visitors, parents, students, and staff
• Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
• Represents self, school and District property
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations, and policies
• Performs other duties as assigned in order to carry out functions of the office

The following responsibilities may be included for this position:

• Prepares monthly school reports, as required
• Prepares school report cards for printing and distribution
• Collects and records activity fees and payments
• Coordinates information for school/building activities
• Enters data into computer databases
• Assists with the enrollment of students
• Maintains and updates student records and files
• Collects, complies, and enters student data, payroll, time sheets, and other record-keeping data into computer databases
• Maintains student and employee files
• Greets students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Performs secretarial duties, such as typing correspondence, opening mail, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the functions of the office

School/Building Secretaries will be employed for ten, eleven, or twelve month positions. The salary and work year will be established annually by the Board of Education.

Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.