Events Coordinator

EVENTS COORDINATOR - Weddings

Create unforgettable moments in one of Australia’s most breathtaking wedding destinations. Hamilton Island is home to some of the country’s most sought-after ceremony locations and reception venues, welcoming couples from around the world to celebrate surrounded by the beauty of the Whitsundays and the Great Barrier Reef.

We are seeking an experienced, detail-driven Events Coordinator specialising in weddings to join our Hamilton Island Weddings team. In this role, you’ll work closely with couples, celebrants, stylists, suppliers, and internal departments to bring dream weddings to life with precision, care and exceptional service.

• Make magic happen - coordinate meaningful, once-in-a-lifetime celebrations
• Grow your career in paradise with a passionate, highly skilled events team
• Enjoy fantastic perks - subsidised furnished staff accommodation, discounted dining, activities and holidays, plus travel and health insurance discounts
• Be part of something special – help couples create memories they’ll cherish forever

• Plan, coordinate and deliver weddings across a variety of island ceremony and reception venues
• Serve as the key liaison for couples, guiding them through the planning journey from initial enquiry to their big day
• Prepare all wedding documentation including itineraries, event orders and detailed run sheets
• Oversee ceremony and reception setups, ensuring every detail reflects each couple’s vision
• Coordinate with internal departments and external suppliers to ensure seamless execution
• Manage wedding accounts, including invoicing, deposits and final payments
• Conduct site inspections, pre-wedding briefings and post-event debriefs to support continuous improvement

You’re a motivated and organised events professional with a passion for weddings and meaningful guest experiences. Calm under pressure, solutions-focused, and naturally warm in your communication, you thrive on bringing beautiful events to life with precision and professionalism.

• Demonstrated experience in event coordination or hospitality operations (Essential)
• Valid Drivers Licence (Essential)
• Ability to obtain a Restricted Drivers Authority (Essential)
• QLD or Nationally Recognised Responsible Service of Alcohol Certificate (Essential)
• Proficiency in Microsoft Office and event/CRM systems (Essential)
• Excellent communication, relationship-building and organisational skills
• Flexibility to work varied hours to support wedding schedules across the island

Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.
Every team member plays a role in shaping those experiences – making Hamilton Island not just a great place to visit, but a great place to work.

A little island can do wonders - make your next career move one to remember.