Hotels Project Coordinator and Executive Support

HOTELS PROJECT COORDINATOR AND EXECUTIVE SUPPORT – Hamilton Island

Hamilton Island is seeking a Hotels Project Coordinator and Executive Support professional to work closely with the General Manager – Hotels & Resorts
, supporting key operational projects, communications, and business initiatives across our portfolio. This dynamic role blends administration, analysis, and project coordination – ideal for someone who loves variety, values collaboration, and takes pride in delivering results that make a difference.

Whether you live on island or commute daily by ferry from Airlie Beach, you’ll be part of a team that shapes guest experiences and drives continuous improvement across our world‑class hotels and resorts.

• Be part of something special – support senior leadership and contribute to strategic projects that enhance guest experience and operational excellence
• Grow and develop – gain exposure across all areas of hotel operations, leadership, and project management
• Live in paradise – enjoy island living or an easy daily ferry commute from Airlie Beach
• Enjoy incredible benefits – subsidised accommodation (for on‑island residents), discounts on dining, island activities, health and travel insurance, and Family & Friends rates

• Coordinate divisional projects and act as the key liaison between departments to ensure initiatives are scoped, resourced, and delivered on time and within budget
• Support the General Manager – Hotels & Resorts with reporting, meeting coordination, communications, and stakeholder engagement
• Analyse operational and financial reports to provide insights and recommendations that drive performance improvements
• Develop communication plans, monitor risks, and facilitate post‑project reviews to embed continuous improvement
• Manage administrative functions including purchase orders, invoices, and credit card reconciliations
• Uphold high standards of compliance, confidentiality, and professionalism across all divisional operations

You’re a proactive, adaptable professional who thrives on structure, problem‑solving, and supporting others’ success. You’ll bring initiative, attention to detail, and the confidence to work independently while contributing to a collaborative and high‑performing team.

• 3+ years' experience in an independent administrative or project coordination role
• Tertiary qualifications in Hospitality, Business, or Project Management
• Exceptional communication, analytical and stakeholder management skills
• Strong proficiency in Microsoft Office and an eye for continuous improvement

Our mission is to share the wonder of Hamilton Island with the world by creating wonder‑filled experiences for our guests, employees and community.

Every team member plays a role in shaping those experiences – making Hamilton Island not just a great place to visit, but a great place to work.

A little island can do wonders – make your next career move one to remember. Apply now!