Substitute Pool - Office Assistant III Continuous Pool

Overview

BASIC FUNCTION: Under direction of an assigned supervisor, perform a wide variety of specialized and technical clerical duties independently; monitor and track information; train and provide work direction to student and/or hourly office assistants as assigned.

• Provide clerical support to assigned function; serve as receptionist and answer telephones, providing information and assistance to administrative, academic and support staff and the general public; respond to electronic mail as appropriate.
• Prepare, maintain and distribute a variety of statistical or narrative documents, specifications, logs, records or reports related to assignment; assure appropriate or requested action by monitoring and following up as necessary.
• Review request for information, appeal or action and determine appropriate course of action.
• Operate a microcomputer, facsimile machine, copier, calculator and other office equipment related to assignment.
• Schedule facilities, meetings and maintain calendars; complete related reports as assigned.
• Receive, open, sort, route, and distribute mail and faxes; order store, and maintain office supplies; order forms and other items as required.
• Type correspondence, requisitions, memos, forms, reports and related material independently or from rough draft, copy, notes or oral instructions; format, proofread, edit, print, duplicate and distribute as appropriate.
• Train and provide work direction to student or hourly workers as assigned.
• Perform related duties as assigned.

Any combination equivalent to: graduation from high school including or supplemented by training in office practices and procedures and two years of increasingly responsible clerical experience.

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration.

Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Range 9 (CLASSIFIED SALARY SCHEDULE): Substitute/Short-Term are placed at Step
1. Please  to review current salary schedule.

Applications in the sub-pool will remain on file for one year. Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.