Staffing Assistant

Staffing Assistant

Memorial Health – Human Resources

USD $18.34 /hr – $28.42 /hr

Responsible for the development and ongoing maintenance of balanced unit schedules in collaboration with Nurse Leaders to ensure appropriate staffing coverage. Performs accurate maintenance and auditing of employee timecards. Analyzes and trends scheduling and timecard data to identify opportunities for improved resource utilization, efficiency, and compliance with organizational policies.

• High School Diploma required;
  Associate’s Degree preferred.
• Proficiency in Microsoft Office applications.
• Minimum of one (1) year of experience using scheduling and time and attendance systems preferred.
• Demonstrates strong interpersonal and communication skills.
• Ability to work collaboratively as part of a team and effectively take direction from others.
• Demonstrates the ability to work independently with minimal supervision.

• Creates and balances unit schedules in collaboration with Nurse Leaders to ensure appropriate staffing coverage.
• Communicates scheduling deadlines and expectations to Nurse Leaders and relevant colleagues.
• Schedules paid time off in accordance with Nurse Leader approval.
• Prepares schedules for self-scheduling using established templates, staffing targets, and rotation guidelines.
• Reviews schedule variances to identify opportunities for improved balance and collaborates with Nurse Leaders to optimize schedules.
• Evaluates schedule variances to identify bonus shift opportunities, when applicable.
• Publishes final schedules upon approval by the Nurse Leader.
• Conducts regular schedule audits to assess variances against established staffing targets and communicates findings to Nurse Leaders.
• Maintains employee timecards in collaboration with Nurse Leaders.
• Reviews timecards for accuracy and completeness.
• Approves timecard-related requests in accordance with policy.
• Enters unscheduled absences as required.
• Trends schedule and timecard data to support informed operational and staffing decisions.
• Evaluates compliance with established scheduling and timecard guidelines and communicates trends and concerns to Nurse Leaders.
• Proactively identifies opportunities for improvement and proposes creative solutions and alternatives.
• Collects and analyzes system data related to schedules and timecards to support operational planning.
• Promotes efficient and effective functioning of the division and hospital.
• Maintains current knowledge of nursing policies, procedures, and guidelines related to staffing, scheduling, and resource utilization.
• Assists with Nursing Division projects by collecting and trending data as requested.
• Performs other related duties as assigned or requested.