Nursing Education & Healthcare Program Coordinator

Company: Manhattan Area Technical College

Title: Nursing Education & Healthcare Program Coordinator

Job Classification: Non-Exempt Full-Time Staff

Work Schedule: Business Operating Hours with additional time as needed

Reporting Relationship: Dean of Nursing & Health Education

Compensation: Salary Grade 9 (Hourly Rate $17.85 - $26.78) Target starting hourly rate for this position is $22.30. Actual compensation offered will be based on selected candidate qualifications and professional experience.

The Nursing Education & Healthcare Program Coordinator supports the effective operation of Manhattan Area Technical College’s pre‑licensure nursing programs including Practical Nursing (PN) and Associate Degree Nursing (ADN) as well as healthcare program offerings. This position coordinates academic clinical and administrative processes across didactic lab/skills/simulation and clinical learning environments. Serving as a primary point of contact for students, faculty, clinical partners and internal college departments the Coordinator ensures timely communication, accurate record‑keeping and compliance with Kansas State Board of Nursing (KSBN), Kansas Department for Aging and Disability Services (KDADS) and national accreditation standards (e.g., ACEN).

Key responsibilities include scheduling clinical placement coordination, compliance tracking, outcomes and accreditation data collection, student services support, purchasing and budget tracking, and coordination of program events such as orientation, pinning and advisory committee meetings.

• Collaborate with clinical partners to secure placements and support affiliation agreement processes.
• Coordinate clinical site communication, orientation schedules and onboarding requirements.
• Track and monitor compliance requirements (e.g., immunizations, background checks/KBI drug screens, BLS, OSHA/HIPAA training, health insurance coverage) and elevate non‑compliance as needed.
• Utilize compliance and placement systems such as my Clinical
  
  Exchange and clinical partner portals.
• Ensure secure handling and transfer of healthcare records in compliance with HIPAA and FERPA.

• Serve as the first point of contact at the program office greeting visitors professionally and providing general information.
• Answer phones and voicemail promptly; route calls and emails to appropriate personnel.
• Respond to general inquiries and triage concerns to the correct resource.
• Support application admission, registration progression and graduation processes.
• Prepare KSBN licensure application‑related documentation for graduating cohorts.
• Assist with student orientation bootcamps and licensure preparation activities.
• Coordinate logistics for testing standardized assessments and pinning ceremonies (including ordering pins).

• Assist with accreditation and regulatory activities including ACEN reporting, KSBN re‑approval and site visit preparation.
• Maintain program policies and procedures and support consistent implementation across programs.
• Compile and validate outcomes data including retention, graduation rates, NCLEX pass rates, employment outcomes, clinical evaluations and end‑of‑program student learning outcomes.
• Ensure secure retention of student program and office records in accordance with federal, state and accrediting body requirements.

• Maintain accurate student and program records in shared drives and the learning management system (e.g., Canvas).
• Prepare routine and ad‑hoc reports for leadership related to admissions, retention, completion, licensure outcomes and job placement.
• Coordinate survey administration and compile results from students, alumni, employers, faculty and clinical partners.

• Coordinate meeting agendas, materials, minutes and follow‑up actions for program committees and advisory boards in accordance with accreditation standards.
• Compile purchasing requests; process travel arrangements, reimbursements and vendor…