UWC​/DWRL Sr. Administrative Associate

Job Posting Title

UWC/DWRL Sr. Administrative Associate

Department of Rhetoric and Writing

All Applicants

40

Non-Exempt

Immediately

Expected to Continue

UT MAIN CAMPUS

General Notes

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Serves as senior administrative associate for the University Writing Center (UWC) and the Digital Writing and Research Lab (DWRL) and is responsible for providing comprehensive administrative support to the UWC / DWRL Faculty Director(s) and UWC Sr. Academic Program Coordinator, faculty, staff, Assistant Instructors, writing consultants, and students. Key duties include student recruiting and evaluating UWC writing consultants; day‑to‑day account management and purchasing for the UWC / DWRL;

formulating funding strategies for the UWC / DWRL; managing undergraduate student employees; managing the UWC / DWRL Systems Administrator; and planning short‑ and long‑range goals and projects in the UWC/DWRL aligned with department/college strategic plans.

• Communication and Liaison:
  Communicates with the Department of Rhetoric and Writing (DRW) through regular meetings with the DRW Department Manager, ensuring strong relationships with stakeholders, including colleagues, student staff, and service users. Serves as the UWC / DWRL liaison for administrative matters, maintaining communication with the College of Liberal Arts (CoLA), departments, and external agencies. Manages communication channels such as listservs and Slack.
• Financial Management:
  Oversees day to day financials for the UWC / DWRL, including management of budgets, accounts, purchasing, and accounts payable. Processes payment and transfer documents and handles travel reimbursements in the UWC / DWRL. Generates detailed budget reports and provides financial analyses to support strategic planning and decision‑making for the UWC / DWRL.
• Undergraduate and Graduate Student Employment Management:
  Each semester, initiates business processes for undergraduate and graduate writing consultants in the UWC and DWRL Lab Coordinators, including recruitment, onboarding, and offboarding activities; adherence to university policies and employment regulations; and training on workplace standards, institutional policies, and professional responsibilities. Maintains accurate and confidential personnel records for all UWC undergraduate and graduate writing consultants and contributes to strategic planning and reporting initiatives.
  
  Oversees scheduling and staffing of undergraduate and graduate writing consultants to ensure effective operational coverage.
• Facilities Management:
  Oversees building maintenance and care for DWRL spaces and serves as the primary contact for DWRL initiatives.
• Collaboration and Compliance Assurance:
  Collaborates with teams and departments, including PCL Library Operations, DRW faculty, and the Office of Graduate Studies. Ensures that student employees understand and comply with University protocols, workplace standards, and employment requirements. Oversees building maintenance for UWC spaces and serves as the primary contact for UWC initiatives.
• Data Collection and Reporting:
  Assists with organizing and compiling information for all reports (including the annual reports) in the UWC / DWRL. Supports assessment initiatives by maintaining records, visualizing data for annual…