Construction Contracts & Billing Admin

Tri Mark Marlinn, 6100 W 73rd St, Bedford Park, Illinois, United States of America •

Bedford Park, IL, USA

Posted Tuesday, March 10, 2026 at 5:00 AM

Tri Mark USA is the country’s largest provider of design services, equipment, and supplies to the food service industry. We proudly serve our customers by providing design services, commercial equipment, and food service supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer food service operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company.

Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values:
Integrity , Customer Service , Accountability , Respect , and Excellence . For more information, please visit:

• Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSP Prep Certification Program

• The Contracts & Billing Administrator reports to the Senior Manager, Contracts & Billing
• Located in Bedford Park, IL
• Full-Time
• Hybrid (3 days in office, 2 days remote)

The Contracts & Billing Administrator supports the efficient execution of construction contracts, billing, and administrative processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Manage and organize construction contract documents and records to ensure accuracy and completeness.

Coordinate Certificates of Insurance (COI) – new, copies, revisions, and renewals.

Complete required forms for the Sales Department and handle prequalification's (new, annual, financial, and departmental requests).

Maintain OCIP/CCIP registration and monthly reporting.

Manage Bid Bonds and P&P Bonds (Tinubu requests, issuance, follow-up, and documentation).

Process certificate and license applications and renewals.

Execute billing processes and prepare AIA Billings (G702/G703) via Textura, GCPay, Procore, and Vertical.

Perform AIA job reconciliations with Project Coordinators and Project Managers.

Manage lien waivers for billing, vendor, and payment.

Prepare month-end reports for bonds and retention.

Maintain AIA Billing, Bond, and Retainage reports using Marlinn Daily Tracker and Smartsheet.

Track and update change orders as required.

Maintain and analyze contract and billing data in Navision and related systems.

Update and manage BIM
360/ACC Cloud documentation.

Support CPS Procurement and financial reporting.

Assist with the Energy Rebate Program.

Manage Dayforce Clock Codes.

Process Certified Payroll/Prevailing Wage/IC134 (MN) reporting (IDOL, LCP Tracker, OCIP).

Maintain Wage Rate Sheets and ensure compliance with reporting requirements.

Communicate effectively with internal teams and external partners regarding contract and billing matters.

Collaborate across departments to resolve issues promptly.

Prepare and distribute a Weekly Job Report.

3+ years of experience in contracts or billing administration, or equivalent military/practical experience.

Experience with Vendor Management Systems (VMS) and Navision preferred.

Proficiency in Microsoft Office (Excel, Word, Outlook).

Experience in the food service equipment and supplies industry a plus.

Ability to pass a background check post-offer acceptance.

The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate’s unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to)…