Project Coordinator

Job Overview

An Architecture firm in the suburbs of Chicago is looking to add a Project Coordinator/Office Manager to their team.

• Calendar management and general organization of tasks, ideas, and tools
• Data entry and/or reporting, phone calls and messages, filing, and other general clerical and administrative tasks
• Improving, streamlining, and documenting processes and keeping the executives focused on their quarterly and annual goals
• Preparation for and/or facilitation of both recurring and one‑time meetings
• Maintaining timelines and managing progress of the executive’s strategic projects; observing and understanding where, how, and when to step in, take a task away from your supervisor, and then taking the initiative to use your resources to complete the task

• Minimum of 2 years of experience in an administrative setting within an architecture, interior design, engineering, or construction firm
• Excellent written and verbal communication
• Intermediate MS Excel, Word, Teams, and Outlook skills

This is a Contract to Hire position based out of Hoffman Estates, IL.

The pay range for this position is $50,000.00 - $68,000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Hoffman Estates, IL.

This position is anticipated to close on March 17, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.