Executive Assistant to Dean of Students

Position: Executive Assistant to the Dean of Students
Location: Elsah

Title:
Executive Assistant to the Dean of Students
Department/

Location:

Student Life, Elsah Campus

Position Type:
Full-time, 12-month

Summary

The Executive Assistant to the Dean of Students provides high-level administrative and operational support to the Dean, ensuring the efficient functioning of the Office of Student Life. This role is responsible for managing the Dean's calendar, coordinating meetings and taking notes, monitoring project targets and compliance due dates, supporting residential operations and office management, and serves as the first point of contact, welcoming and directing students, staff, and visitors to appropriate Student Life personnel and resources.

The Executive Assistant serves as a liaison between the Dean and internal and external stakeholders and plays a key role in helping the Dean stay informed, organized, and responsive.

Who We Are

At our award-winning Early Childhood through grade 12 Principia School in St. Louis, Missouri, and top-ranked Principia College in Elsah, Illinois, Principia faculty and staff make up a close-knit community of educators, coaches, and professionals taking a distinct approach to education-blending academic excellence with Christian Science-based character education. Principia's team of over 500 employees supports not only Principia School and Principia College, but also a worldwide network of Alumni & Friends.

At Principia College, our globally-focused curriculum honors diverse perspectives and develops creative changemakers who use their academic skills for good in service to themselves, their communities, and the world. In-depth study meets real-world experience through study abroad programs, internships, capstone projects, and a robust slate of student activities, including a world-renowned mediation team, top-ranked solar car team, and the nation's oldest student-run public affairs conference.

Principia employees are part of an engaging academic community preparing students to be tomorrow's leaders, thinkers, and changemakers. We strive to create a collaborative and inclusive environment where everyone feels they belong and are valued.

Primary Responsibilities

Administrative Support:

• Serve as the primary point of contact for the Dean, assisting with prioritizing requests and ensuring timely communication with students, faculty, staff and external stakeholders
• Maintain a professional and welcoming environment for the Office of Student Life; greet students, staff, and visitors and direct them to appropriate resources or personnel
• Manage the Dean's calendar, schedule meetings, draft internal department communications as needed, and coordinate travel arrangements and event logistics
• Monitor the Dean's email to elevate action items as needed and ensure timely response to students, staff, and other stakeholders
• Manage timely and efficient admin and other department meetings; prepare materials, agendas, and follow-up documentation; take and distribute meeting minutes/action items
• Provide administrative support to the Director of Residential Life, including record-keeping and coordination of housing assignments, break-housing logistics, facilities requests, student complaints, and related communications
• Track due dates and deadlines for Dean's office action items, including key project/initiative milestones by providing timely communication and reminders or other information to project team members; provide regular updates to the Dean on progress and next steps
• Plan and execute department professional development and internal training, after action reviews, and support events such as orientation, and other programs or activities as assigned
• Oversee day-to-day operations of the Office of Student Life, including supplies, equipment, and office systems
• Maintain confidential files and records in accordance with institutional policies and legal requirements; serve as the Maxient Administrator for Student Life
• Support budget tracking, purchasing, and expense reporting; monitor, reconcile, and report on departmental budgets; prepare and process purchase requisitions and credit card reconciliations
• Represent the Office of the Dean of Students in…