Part-Time High School Administrative Assistant - Position

Overview

Part-Time High School Clerical (10 months) – Position Type:
Secretary (10-Months): 2-3 days per week, 8 hours per day.

Location:

Dakota High School. Compensation Range: $15.50-$16.50 Per Hour.

Perform task-oriented clerical work in a school office. Provide assistance to school administrators, staff, students, and parents. Effective operation of a school office exercising initiative, confidentiality, and discretion in the performance of work duties. Work assignments are performed with some degree of independence based on knowledge and experience.

• Interacts with public and employees in routine situations which require tact, discretion and courtesy.
• Processes district documents.
• Timely and accurately compiles and enters data into various computer programs/systems.
• Maintains accurate records, files, lists, information and inventories.
• Compiles and processes and/or analyzes information and data from various sources.
• Conducts records management in accordance with state and district guidelines.
• Accesses confidential information with discretion in regards to student records, attendance & discipline.
• Monitors information regarding payroll, budgets, and purchase order inputs and processing.
• Tracks and balances budgets/department expenditures if applicable.
• Prepares, develops, creates and distributes reports, documents, and correspondence accurately and efficiently for distribution.
• Processes fees, payments, purchase orders and documents related to the building or department.
• Provides back-up and assists other Office Professionals as assigned.
• Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives and parameters found in the Board's Keep Dakota Proud Plan.

• Ability to communicate and interact with staff and co-workers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to prioritize tasks
• Demonstrates organizational skills
• Demonstrates proficient verbal and written communication skills as well as professionalism
• Ability to multi-task and work with minimal oversight in a fast-paced environment
• Willingness and ability to learn

• Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.
• Performs other related duties as assigned for the purpose of ensuring an efficient and effective work environment.

High School Diploma or GED. Experience operating general office equipment including but not limited to scanner, fax machine, computer, printers and copiers, VOIP phone system. Working knowledge of current computer programs such as Microsoft Office, Skyward, and other windows based applications.

10 months & sporadic days during summer months.

Moderate in-district travel as well as intermittent in-state and out-of-state travel. Intermittent prolonged and irregular hours of work.

Benefits Package Including Paid Sick and Personal time. Membership in the Illinois Municipal Retirement Fund (IMRF) or Teachers  Retirement System (TRS).

This job description describes duties and responsibilities which are representative of the nature and level of work assigned to the position. The identified duties and responsibilities are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position.

The job description does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the needs of the school district and requirements change.