DOC Western IL CC Records Office Coordinator

Job Requisition : 53355
Closing Date: 03/02/2026 11:59 p.m.
Agency: Department of Corrections - Western Illinois Correctional Center
Class

Title:

OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $4293 a month;
Full Range $4293 - $5679 a month
Job Type: Salaried
Category: Full Time
County: Brown
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Western Illinois Correctional Center is seeking a motivated, detailed-oriented Office Coordinator to add to our Records Office team. The ideal candidate should be able to handle a variety of complex technical office support
functions in a fast-paced environment. If interested in this opportunity, please apply according to the instructions listed on the job posting. We invite all qualified candidates to apply.

• Performs technical office support functions in the Record Office.
• Regulates, monitors, and processes information in Offender 360 (O360), as well as the master file.
• Organizes and maintains office information and functions within the Record Office.
• Serves as the institution’s transfer bus clerk.
• Serves as clerical support and assists the Facility Review Team as needed.
• Keyboards a variety of correspondence, reports, or other information.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college OR completion of high school and two (2) years of related office experience OR two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.

• Prefers at least two (2) years of experience working in a corrections Records Office or similar type of work environment.
• Prefers at least two (2) years of experience performing basic business mathematics.
• Prefers at least two (2) years of experience utilizing word processing software such as Microsoft Excel and Word or similar software.
• Prefers at least one (1) year of experience working with legal terminology.
• Prefers at least one (1) year of experience keyboarding and maintaining reports.
• Prefers at least one (1) year of…