Engaged Learning & Art Gallery Graduate Assistant Job Naperville Illinois USA,Administrative/Clerical

Location: Naperville

Engaged Learning & Art Gallery Graduate Assistant

Position:
Engaged Learning & Art Gallery Graduate Assistant

Job Description

The Engaged Learning & Art Gallery Graduate Assistant will primarily split time between the First‑Year Experience and Campus Art Galleries programs. This role supports, collaborates with, and reports directly to the Coordinator of First‑Year Student Experience and Director of Campus Galleries. This position provides daily operational support to the three art gallery spaces on campus as well as co‑curricular programming and related marketing needs for the first‑year student population which largely consists of those enrolled in the CARD
110:
Cardinal Experience course.

Responsibilities

First‑Year Student Experience

Mentor and supervise; monitor schedule, coordinate tasks & communication among the team. Help support a team of 25–30 First‑Year Mentors during the first 8 weeks of each semester.
Marketing & communication: advertise events & CARD
110 program using digital and print methods. Assist in monitoring & updating external communications such as the Hub website content, newsletter, and visual marketing needs. Develop & implement templates and timelines for daily & annual project/team management, tasks, and procedures. Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns, website content, Hub page, and social media accounts to support exhibitions, events, and FYE program visibility & communications.
Clerical and administrative duties such as contract collection, scanning, and digital file organization. Maintain inventory and organization of materials, supplies, and records. Event, training, and program documents & materials in Box and Canvas, as needed.
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements. Support maintenance, execution, and expansion of program efforts both in and out of the classroom.
Project management & event support including assisting FYMs with planning event details, arranging food service & catering, set up & tear down, etc. Maintain program calendars, campus events, trainings, and related programming needs.
Maintain physical space(s) & event preparations: facilitate event execution by monitoring and/or arranging set up & tear down needs for FYE related events across campus. Maintain general cleanliness & presentation of all spaces utilized before and after events. Orchestrate support needs for events in advance (maintenance, housekeeping, and Course Dog reservation requests). Staging & supporting acquisition of materials for events.
Presence & participation in all aspects of programming: assist in development, revision, assessment, & delivery of FYM & instructor training or workshops, communities of practice, student events, and other related needs.
Support Engaged Learning leadership & all aspects of the NC Forward Strategic Plan.

Art Galleries

Mentor and supervise; monitor schedule, coordinate tasks & communication among the gallery staff team. Help support a team of 5–7 Gallery Assistants during the academic year.
Marketing & communication: advertise exhibitions & related events using digital, print, and radio distribution methods. Assist in monitoring & updating external communications such as the Hub website content, newsletter, and visual marketing needs.
Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications.
Clerical and administrative duties such as contract collection, scanning, and digital file organization. Maintain inventory, organization of materials, supplies, & records. Keep event, training, and program documents & materials in Box, Canvas, and Google Drive, as needed.
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements.
Project management & event support: coordinate/planning event details, timeline management, arrange food service & catering, set…


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