Building Secretary - Lake Bluff Middle School; Position

Position: Building Secretary - Lake Bluff Middle School (10 Month Position)
Location: Lake Bluff

Position Type:
Secretarial/Clerical

Date Posted:
12/1/2025

Location:
Lake Bluff School District 65
Lake Bluff Middle School Secretary
Description:
To assure the smooth and efficient operation of the front office in support of services to children and their families.

Qualifications:

• Computer proficiency (databases, email, Powerschool, Google functions, website, Internet, etc.)
• Excellent organizational and time management skills.
• Keyboarding skills.
• Excellent telephone and clerical skills.
• Ability to independently manage processes and projects.
• Excellent communication and interpersonal skills.
• Demonstrated ability to maintain confidentiality as appropriate and required.
• Administrative assistant experience preferred.
• Bilingual Spanish preferred.

Responsibilities:

• Supports the building principal and assistant principal in any clerical or administrative tasks as assigned
• Collaborates with building staff to ensure that all purchase orders and other purchases are made consistent with district policies and procedures including the use of the Skyward system.
• Supports the building principal in scheduling guest (substitute) teachers and monitoring needs throughout the day.
• Checks in guest teachers. Ensure that they are prepared for the classroom (ie. , daily school information, lesson plans, etc.)
• Creates/Maintains beginning of school lists, logistics, etc. (Class lists, teacher phone extensions, etc)
• Coordinates and sends the absences for the day including the daily announcements.
• Supports students with the daily morning announcements.
• Coordinates the building calendar and logistics with building principal, teachers, maintenance team, and outside groups (PTO events, field trips, etc.).
• In conjunction with the building principal, serves as a liaison with the PTO.
• Supports staff from the district office in coordinating the registration of new students.
• Is the primary person for greeting and managing all visitors to the building and ensuring that all people are checked in and screened as appropriate.
• Checks attendance line. Records absences, runs attendance reports and accounts for absent students.
• Covers in nurse's office on an as needed basis.
• Monitors and submits school P-Card (procurement card) receipts via Skyward.
• Answers phones, responds to emails, and supports the overall proper functioning of the front office of a busy school building.
• Working Hours:
  
  8:00 a.m.
  
  - 4:00 p.m.
• $20/hour starting pay.

Working Conditions:
Lake Bluff School District 65 has approximately 860 students and 140 staff members. Lake Bluff is located 33 miles north of Chicago on the shores of Lake Michigan. The Lake Bluff/Knollwood community is a highly desirable suburban area recognized for its cultural, educational and recreational opportunities.

Application Procedure:
Apply on-line 5.org PLEASE DO NOT CALL OR EMAIL.

Selection Procedure:
The Middle School Principal will review on line applications and supporting materials and will call individuals in for interviews. Once initial interviews are completed, a candidate will be recommended for a second interview with the an interview team. If selected the candidate will be recommended for hire to the Board of Education.