Accounting Generalist; Payroll & Accounts Payable

Location: Naperville, IL
Schedule: Full-Time | 32 hours per week
Work Hours: Monday–Thursday
Reports To: Accounting Manager
Starting Pay: $25.00 per hour

We are seeking a detail-oriented Accounting Generalist with strong experience in payroll and accounts payable
. This role supports multiple companies and requires a high level of accuracy, confidentiality, and the ability to meet strict deadlines in a fast-paced environment.

• Process bi-weekly payroll using Paychex Flex for three companies, including pulling and verifying Time & Attendance (T&A) hours
• Upload and verify employee expense reimbursements via CSV files, including live check expenses
• Review and reconcile payroll registers, batch totals, and deduction summaries prior to submission
• Maintain accurate payroll records for bonuses, new hires, terminations, and PTO adjustments
• Review timecards and attendance reports for accuracy and policy compliance
• Prepare and process approved off-cycle payroll payments (manual checks)
• Ensure compliance with federal and state payroll regulations while maintaining strict confidentiality
• Process payroll using Paychex Flex and Flight (NACHA file) systems as applicable
• Save and maintain payroll reports and supporting documentation on the shared drive
• Perform final payroll reviews to ensure accuracy prior to processing

• Enter vendor invoices accurately in Microsoft Dynamics GP
  , verifying vendor details, invoice dates, GL coding, and payment terms
• Match invoices to receiving documentation when required
• Code invoices to the correct accounting period, location, and GL account
• Prepare and process check runs, ACH payments, and employee expense reimbursements
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain W-9 documentation and assist with 1099-NEC year-end reporting
• Communicate professionally with vendors and internal departments regarding payment inquiries
• Monitor and manage the Accounts Payable inbox daily
• Reconcile EFT payments in Chase Bank against AP ledger entries
• Save and organize invoices in Share Point for proper recordkeeping
• Assist management with special projects and process improvements as needed

• Exceptional attention to detail and accuracy
• Proficiency with Paychex Flex, Paycom, Microsoft Dynamics GP, Excel, and Share Point
• Working knowledge of ACH processing, NACHA files, and bank reconciliations
• Strong organizational and time-management skills
• Ability to work independently with minimal supervision
• Reliable, accountable, and deadline-driven
• Strong written and verbal communication skills

• Associate’s Degree (A.S.) in Accounting preferred
• Minimum 2+ years of accounting experience
  , with payroll and AP responsibilities
• Experience processing multi-company payroll strongly preferred

• Health Insurance through BCBS and MOO
  , available after 90 days of employment, including medical, dental, vision, life insurance, accident, and short-term/long-term disability coverage
• 401(k) Retirement Plan through Paychex Flex PEO
  , eligible after 1 year of service
• Paid Time Off (PTO):
  • 0–1 year: 10 days annually (accrual rate: 0.0385 per hour)
  • 1–5 years: 15 days annually (accrual rate: 0.0577 per hour)
  • 6+ years: 20 days annually (accrual rate: 0.0770 per hour)
• Paid Holidays: Regular pay for 8 observed holidays per year