Program Manager - US Department of Energy

Description

The Program Manager serves as the Contractor’s authorized representative and is responsible for the overall technical, administrative, and operational management of professional administrative and management support services provided under the PAMSS task order. The Program Manager acts as the primary point of contact between the Contractor and the Government, coordinating closely with the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

This role ensures successful execution of all Task Assignments (TAs), compliance with contractual requirements, cost and schedule control, quality assurance, and effective coordination across multiple functional support areas.

• Provide overall leadership, coordination, and oversight for all services performed under the PAMSS task order.
• Serve as the primary interface with the Government COR for technical and administrative matters.
• Receive, interpret, and execute technical direction issued by the COR within the scope of the contract.
• Ensure all Task Assignments are performed in accordance with contract requirements, TA SOWs, and performance measures.
• Coordinate resources, staffing, and labor categories in alignment with approved Task Assignments.

• Manage the execution of multiple concurrent Task Assignments, including planning, scheduling, staffing, and monitoring performance.
• Review and approve task plans, deliverables, and work products prior to Government submission.
• Ensure timely acknowledgment of Task Assignments and proper initiation of work in accordance with contract procedures.
• Identify risks, performance issues, or resource constraints and implement mitigation strategies.

• Monitor labor hours, costs, and funding usage to ensure compliance with approved ceilings.
• Support preparation and review of Monthly Technical Progress and Cost Reports and Quarterly Progress Reports
  .
• Ensure funding status notifications are provided to the CO when required thresholds are reached.
• Maintain strong cost control practices and ensure work is performed within negotiated cost and schedule constraints.

• Supervise contractor personnel assigned to the task order, including Task Assignment Managers, SMEs, and support staff.
• Ensure personnel possess the appropriate skills, experience, and availability to meet task requirements.
• Coordinate onboarding, staffing changes, and surge support as required by Government priorities.
• Foster collaboration across administrative, programmatic, and management support functions.

• Ensure all deliverables meet DOE quality standards, formatting requirements, and professionalism expectations.
• Enforce adherence to DOE policies, security requirements, privacy protections, and non-disclosure obligations.
• Ensure contractor performance complies with applicable FAR, DEAR, and task order requirements.
• Support Government inspections, audits, and performance assessments (e.g., CPARS inputs).

Requirements

• Bachelor’s degree in business administration, management, public administration, or a related field.
• Minimum of 10 years of experience providing professional administrative, management, or program support services.
• At least 5 years of experience managing federal contracts or task-order-based programs
  , preferably in a T&M/Labor-Hour environment.
• Demonstrated experience interfacing directly with federal CORs and senior Government stakeholders.
• Strong knowledge of federal contract execution, reporting, and task order management.
• Excellent leadership, communication, and organizational skills.

• Prior experience supporting DOE, nuclear energy programs, or other federal science/mission agencies
  .
• Experience managing multiple functional support areas (administrative, financial, programmatic, executive support).
• Familiarity with federal reporting systems, records management practices, and performance metrics.
• Experience managing geographically dispersed or remote teams.