Executive Assistant

Description

Department:
Federal Services

Location:

Idaho Falls
- Idaho

Telesolv Consulting is seeking a highly skilled and professional Executive Assistant to provide executive-level administrative and management support supporting a federal client. This role plays a critical part in ensuring smooth daily operations, executive coordination, communication, and workflow management.

The ideal candidate is organized, proactive, detail-oriented, and comfortable working in a fast-paced, high-visibility environment.

• Provide direct administrative support to senior executives and leadership staff
• Manage complex calendars, schedule meetings, prioritize appointments, and coordinate logistics
• Coordinate travel arrangements and related logistics
• Organize and facilitate high-level meetings
• Conference room reservations
• Visitor access coordination
• Audio/visual and hybrid meeting setup
• Agenda preparation and meeting minutes
• Manage incoming and outgoing correspondence, mail, and communications
• Draft, review, edit, and format executive-level correspondence, reports, and presentations
• Track action items, deadlines, and follow-ups from leadership meetings
• Serve as a liaison between leadership, internal staff, and external stakeholders
• Coordinate with other executive assistants and administrative staff
• Support visitor processing and coordination
• Assist with internal and external communications as needed
• Support training and certification record tracking
• Manage office logistics, supplies, and administrative processes
• Assist with daily office operations and administrative functions
• Provide backup support to other administrative staff and front office operations as needed
• Assist with special projects, ad hoc requests, and time-sensitive executive task

• High School Diploma required (Bachelor’s degree preferred or equivalent experience)
• 5+ years of executive or senior-level administrative support experience
• Must be a U.S. citizen
• Excellent written and verbal communication skills
• Strong organizational, time management, and multitasking abilities
• High attention to detail and discretion in handling sensitive or confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work in a fast-paced, professional environment
• Ability to obtain and maintain required security clearance

Join the Tele Solv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by  Since its founding in 2000, Tele Solv has been committed to helping organizations solve complex problems.

Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. Tele Solv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan.

This position requires that you obtain a background investigation. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.