Machining Center Administrative Assistant

Machining Center Administrative Assistant

Location:

Austin, TX | Salary: $80,000 - $105,000 |

Employment type:

Full-time | Seniority:
Entry level

Position Summary:

Supports daily operations within the machine shop and coordinates outside processing activities in a semiconductor manufacturing environment. Ensures parts move efficiently through internal and external production stages while maintaining accurate documentation, clear communication, and adherence to quality and delivery standards.

• Manage and track parts sent to and received from outside processing vendors (e.g., plating, anodizing, heat treating, cleaning).
• Prepare and issue purchase orders, shipping documents, and vendor packets.
• Monitor vendor performance and turnaround times to ensure on-time delivery.
• Maintain accurate logs, certifications, and documentation for traceability and compliance.
• Communicate with vendors regarding order status, quality issues, and delivery schedules.

• Provide administrative assistance to the Machine Shop Supervisor in scheduling, job prioritization, and work order tracking.
• Update ERP/MRP systems with job status, material movement, and processing data.
• Assist in generating and maintaining production reports, work orders, and inspection documentation.
• Support shop floor organization, inventory tracking, and job documentation control.
• Coordinate with Quality, Purchasing, and Planning departments to resolve production or vendor-related issues.

• Answer and route internal and external communications promptly and professionally.
• Assist with document control, filing, and data entry.
• Support continuous improvement and efficiency initiatives within the machine shop.

• Education:
  
  High school diploma or equivalent required; associate degree or higher preferred.
• Experience:
  
  Minimum 2–3 years of administrative and manufacturing support experience, preferably in a machine shop or semiconductor manufacturing environment.
• Proficiency in ERP/MRP systems and Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail, organizational, and communication skills.
• Ability to manage multiple priorities in a fast-paced manufacturing setting.
• Understanding manufacturing documentation and quality requirements is a plus.

• Office and production floor environment.
• Regular interaction with production staff, engineers, vendors, and management.
• Must be able to stand, walk, or move between departments as needed.

• Opportunity to learn and grow within a high-tech manufacturing environment.
• Supportive team culture with a focus on precision, quality, and innovation.

Paradigm is a leading player in the semiconductor equipment industry, committed to customer satisfaction across a variety of sectors. Our culture embraces cutting-edge technology, state-of-the-art systems, continuous improvement, and robust engineering capabilities. We prioritize quality and customer satisfaction and value innovation. If you’re looking for a place where your work makes a real impact, our team welcomes ideas and supports growth.