Office Coordinator

Office Coordinator role at Pro Maintenance Inc

• Major responsibilities:
  Responsible for preparing, editing, and routing customer proposals ensuring accurate scope of work and costing; answering and routing phone calls; coordinating crew work schedules, appointments, and travel bookings; handling customer inquiries and complaints; monitoring outside sales leads and commissions; monitoring and ensuring completion of driving logs through online dashboard; maintaining and updating truck assignments.
• Minor responsibilities:
  Accurate filing of proposals and completed jobs; maintaining project tracker and Go-Backs; calculating and requesting bid and performance bond applications; preserving an accurate database of driver’s licenses and employee DOT health cards; scheduling employee DOT physicals and urinary analyses; receiving and routing daily mail; handling and inputting data into customer prequalification websites and forms; assisting the Office Manager to efficiency plan and implement office systems, layouts, and equipment procurement;
  
  coordinating with the Office Manager to ensure maximum efficiency.

• Job Title:
  
  Office Coordinator
• Seniority level:
  Entry Level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industry: Construction