Administrative Assistant II -Records Conversion - Classification and Inmate Transportation Divi

Job Summary

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

• A. Prepares, edits, and distributes correspondence, reports, forms, and other documents; performs data entry, retrieval, and data searches; and prepares and assembles information and data for administrative review and action.
• B. Organizes, reviews, updates, and maintains files and records; and assists in compiling statistical data.
• C. Responds to inquiries regarding rules, regulations, policies, and procedures.
• D. Provides assistance answering and routing calls, taking messages, and greeting visitors and directing them to the appropriate staff.
• * Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• A. Education, Experience, and Training:
  1. Graduation from an accredited senior high school or equivalent or GED.
  2. Customer service, clerical, administrative support, technical program support, or criminal justice experience preferred.
  3. Computer operations experience preferred.

• 1. Knowledge of office practices and administrative procedures.
• 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• 3. Skill to communicate ideas and instructions clearly and concisely.
• 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• 5. Skill to interpret and apply rules, regulations, policies, and procedures.
• 6. Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• 7. Skill to prepare and maintain accurate records, files, and reports.
• 8. Skill to review technical data and prepare technical reports.
• 9. Skill to type 45 words per minute (with no more than 10 errors) preferred.

• A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week.

If any of this information is not provided, your application may be rejected as incomplete.

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

* Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*

Shelbie Morrow
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH
EMAIL hr.selectionsteam3as.gov

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.